Executive Assistant

3 weeks ago


Dubai, Dubai, United Arab Emirates Robert Half Dubai Full time
Executive Assistant to the CEO

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our CEO. The successful candidate will be responsible for managing the CEO's calendar, scheduling appointments, and coordinating travel arrangements.

Key Responsibilities:
  • Calendar Management: Manage and maintain the CEO's calendar, ensuring timely and efficient scheduling of appointments and meetings.
  • Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, service providers, and other executives.
  • Personal Support: Provide personal support to the CEO, handling payments, coordinating with household staff, and managing properties.
  • Collaboration: Collaborate with other executives and departments to facilitate communication and alignment on strategic initiatives.
  • HR Administration: Manage HR files, facilitate new employee onboarding, initiate residency visas/work permits, and oversee insurance matters.
  • Office Administration: Manage office supplies, equipment, and other administrative needs for the CEO's office, ensuring the smooth running of the office.
  • Visitor Management: Greet and assist visitors to the CEO's office.

Requirements:

  • Proficiency in utilizing online portals of free zones (DWTC/DMCC) is necessary for this role.
  • Excellent communication and organizational skills.
  • Ability to maintain confidentiality and discretion.
  • High school diploma or equivalent required; degree in business administration or related field preferred.

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