Executive Assistant

4 weeks ago

Dubai, Dubai, United Arab Emirates Intoude Foundation Full time
Job Title: Executive Assistant

We are seeking a highly skilled and organized Executive Assistant to join our team at Intoude Foundation. As an Executive Assistant, you will provide administrative support to our executives, ensuring the smooth operation of our office.

Responsibilities:
  • Administrative Support: Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation.
  • Communication: Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
  • Office Operations: Manage office operations and administrative functions, such as managing correspondence, organizing files, and ordering supplies.
  • Logistics: Coordinate and oversee office logistics, including scheduling meetings, coordinating events, and handling office maintenance tasks.
  • HR Support: Assist with HR-related tasks, such as onboarding new employees, maintaining employee records, and coordinating employee benefits.
  • Confidentiality: Handle confidential information with discretion and integrity, ensuring compliance with company policies and procedures.
  • Accounting: Perform general accounting and bookkeeping tasks, such as processing invoices, expense reports, and payroll.
  • Special Projects: Support special projects and initiatives as needed, demonstrating flexibility and adaptability in a fast-paced environment.
Requirements:
  • Education: Bachelor's degree or equivalent experience in business administration, office management, or a related field.
  • Experience: Proven experience as an executive assistant, office manager, or similar role, with a strong track record of success.
  • Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Communication: Strong interpersonal and communication skills, with the ability to interact professionally with diverse stakeholders.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
  • HR and Accounting Knowledge: Knowledge of HR and accounting principles and practices is a plus.
  • Remote Work: Ability to work independently and collaboratively in a remote team environment.
  • Equipment: Reliable internet connection and access to necessary equipment for remote work.
What We Offer:
  • Salary and Benefits: Competitive salary and benefits package, including health insurance and retirement savings options.
  • Flexible Work Schedule: Flexible work schedule and the option to work full-time or part-time, based on your preferences.
  • Professional Development: Opportunities for professional development and career growth within our organization.
  • Company Culture: Supportive and inclusive company culture where your contributions are valued and recognized.

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