Executive Assistant to CEO
4 days ago
At Blue Ocean Corporation, we are a leading conglomerate and world leader in driving continuous growth and transformation across multiple industries and sectors.
We take pride in our global footprint and the transformative impact we have had on industries. With over 25 years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.
Job OverviewThis is an exceptional opportunity for a highly skilled and experienced Executive Assistant to join our team and provide high-level administrative support to our CEO.
Key Responsibilities- Manage and prioritize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
- Prepare meeting agendas, take minutes, and follow up on action items as needed.
- Handle sensitive and confidential information with utmost discretion.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Draft, review, and manage email correspondence on behalf of the CEO.
- Screen and prioritize phone calls, emails, and other communications.
- Assist in managing key projects, ensuring deadlines are met and progress is tracked.
- Prepare presentations, reports, and other documents for executive meetings and events.
- Conduct research and gather information as needed for decision-making purposes.
- Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
- Ensure all travel plans are cost-effective and efficient.
- Maintain relationships with external clients, board members, and key stakeholders.
- Organize and coordinate events, conferences, and meetings with high-level executives.
- Manage the CEO's office environment to ensure it is functional and organized.
- Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
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