Leasing Coordinator
2 days ago
We are seeking a highly skilled Leasing Administrator to join our Property Management team at Accor. As a key member of our team, you will be responsible for managing leasing contracts, documents, and reports, as well as ensuring compliance with company policies and procedures.
Key Responsibilities:- Leasing Contract Management: Manage leasing contracts, including signing, system updates, and reporting, to ensure timely and accurate processing.
- Document Management: Maintain accurate and up-to-date records of leasing documents, including tenancy contracts, landlord documents, and tenant contracts.
- Compliance and Governance: Ensure compliance with company policies, procedures, and relevant laws and regulations, including rental laws and guidelines from the land department, municipality, and other government authorities.
- Unit Management: Publish, add, and update units, including uploading landlord documents and tenant contracts.
- Departmental Procedures: Follow established departmental procedures for all tenancy contracts and renewals.
- New Application Screening: Screen and verify new applications, ensuring accuracy and completeness of information.
- Contract Registration: Register tenancy contracts with the Dubai Land Department.
- Reporting and Reconciliation: Prepare EJARI reports and forward for reconciliation purposes to the accounts department.
- Bounce Cheque Cases: Follow up on bounce cheque cases and ensure timely resolution.
- Renewal Notifications: Monitor renewal notifications sent by the Leasing and Apartment Manager and send reminders for notifications not sent.
- Contract Monitoring: Monitor the status of forwarded contracts/documents for signature, rejected contracts, pending documents, and other related matters until they are signed by the Director of Finance/GM.
- Stationery Requirements: Manage stationery requirements and requisitions.
- Team Support: Provide support to the Property Management team as required, ensuring a collaborative and effective working environment.
- Education: A university degree in a suitable major (preferable in business administration) with at least 3 years of experience in leasing retail/commercial/shopping centers with a reputable real estate company.
- Administrative Skills: Sound administrative ability to compile reports and effectively manage paperwork.
- Leasing Knowledge: Strong working knowledge of leasing aspects in the commercial and business sector, particularly in the Middle East.
- Technical Skills: Proficiency in MS Office applications.
- Communication Skills: Excellent communication skills, with fluency in English essential and a second language an asset.
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