Administrative Coordinator

4 weeks ago


Al Fujairah City, Fujairah, United Arab Emirates Rotana Hotels & Resorts Full time
Position Overview

As an Administrative Coordinator at Rotana Hotels & Resorts, you will play a crucial role in ensuring the smooth operation of our daily administrative functions. Your responsibilities will include:

  • Managing Correspondence: Organize and assess daily incoming communications, responding appropriately to inquiries.
  • Document Preparation: Compose and prepare routine correspondence, as well as provide simple interpretations of documents when requested.
  • Report Management: Prepare, assemble, and distribute various reports and documents to relevant stakeholders.
  • Call Handling: Receive and screen all incoming telephone calls, providing information or referring matters to the appropriate personnel.
  • Calendar Management: Maintain an updated calendar to facilitate appointments and meeting schedules.
  • Record Keeping: Establish and maintain various filing systems, databases of business contacts, and track pending items for follow-up.
  • Meeting Coordination: Arrange meetings and take minutes to ensure accurate records of discussions.
  • Administrative Support: Act as an administrative link to ensure all parties receive relevant information in a timely manner.
  • Travel Arrangements: Organize business travel arrangements and perform other duties as assigned.
Qualifications

Education: A college diploma in secretarial training is preferred.

Experience: Relevant previous experience in an administrative role is essential.

Skills: Fluency in both written and spoken English is required, along with the ability to take sufficient notes during meetings. Proficiency in computer applications and typing skills of at least 60 words per minute with accuracy are highly regarded.



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