Administrative Professional
1 week ago
Fujairah Talent Search is seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior executives.
Key Responsibilities- Administrative Support:
- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
- Take minutes and create action lists.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research, compile data, and prepare reports for review.
- Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.
- Personal Assistance:
- Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.
- Coordinate with household staff and manage personal projects and events.
- Handle confidential and sensitive information with discretion.
- Flexibility to work outside regular business hours – 24/7 on call.
- High level of discretion and confidentiality.
- Project Management:
- Assist in the planning and execution of special projects and initiatives.
- Track project progress and provide updates to the executive.
- Coordinate with internal and external stakeholders to ensure project timelines are met.
- Ability to work independently and handle multiple tasks simultaneously.
- Relationship Management:
- Build and maintain relationships with key business contacts, clients, and stakeholders.
- Act as a liaison between the executive and internal/external parties.
- Coordinate and manage communications, ensuring timely and effective follow-up.
- 3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.
- Experience in managing international travel and itineraries.
- Experience managing commercial projects.
- Familiarity with luxury lifestyle management and concierge services.
- Must thrive in high pressured environments and be able to remain calm under pressure.
- High level of emotional intelligence required.
- Proficiency in a second language is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Flights provided.
- External accommodation provided by company.
- Salary DOE tax free. Living expenses paid.
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