Administrative Professional

1 week ago


Al Fujairah City, Fujairah, United Arab Emirates Fujairah Talent Search Full time
Job Overview

Fujairah Talent Search is seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior executives.

Key Responsibilities
  • Administrative Support:
    • Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
    • Coordinate logistics for meetings, conferences, and events, both domestically and internationally.
    • Take minutes and create action lists.
    • Prepare and edit correspondence, communications, presentations, and other documents.
    • Conduct research, compile data, and prepare reports for review.
    • Handle incoming and outgoing communications, including emails, calls, and mail, ensuring prompt and professional responses.
  • Personal Assistance:
    • Assist with personal tasks and errands as needed, including managing personal schedules, appointments, and travel.
    • Coordinate with household staff and manage personal projects and events.
    • Handle confidential and sensitive information with discretion.
    • Flexibility to work outside regular business hours – 24/7 on call.
    • High level of discretion and confidentiality.
  • Project Management:
    • Assist in the planning and execution of special projects and initiatives.
    • Track project progress and provide updates to the executive.
    • Coordinate with internal and external stakeholders to ensure project timelines are met.
    • Ability to work independently and handle multiple tasks simultaneously.
  • Relationship Management:
    • Build and maintain relationships with key business contacts, clients, and stakeholders.
    • Act as a liaison between the executive and internal/external parties.
    • Coordinate and manage communications, ensuring timely and effective follow-up.
    Requirements
    • 3+ years of experience as an Executive Assistant, preferably supporting C-level executives or UHNW individuals.
    • Experience in managing international travel and itineraries.
    • Experience managing commercial projects.
    • Familiarity with luxury lifestyle management and concierge services.
    • Must thrive in high pressured environments and be able to remain calm under pressure.
    • High level of emotional intelligence required.
    • Proficiency in a second language is a plus.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Exceptional organizational and time-management skills.
    • Strong written and verbal communication skills.
    Benefits
    • Flights provided.
    • External accommodation provided by company.
    • Salary DOE tax free. Living expenses paid.


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