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Document Coordinator

2 months ago

Al Fujairah City, Fujairah, United Arab Emirates Fujairah National Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Controller to join our team at Fujairah National Group. As a key member of our administrative team, you will be responsible for managing and maintaining accurate and up-to-date documentation across various projects.

Key Responsibilities
  1. Document Management: Ensure all documents are accurately copied, scanned, and stored in a secure and easily accessible manner.
  2. Quality Control: Verify the accuracy and completeness of documents, including contracts, and make necessary edits.
  3. Document Review and Update: Review and update technical documents, such as manuals and workflows, to ensure they are current and compliant.
  4. Document Distribution: Distribute project-related documents to internal teams in a timely and efficient manner.
  5. File Management: Maintain accurate and up-to-date physical and digital records of documents.
  6. Template Creation: Develop templates for future use to streamline document creation.
  7. File Retrieval: Retrieve documents as requested by employees and clients in a prompt and professional manner.
  8. Documentation Flow: Manage the flow of documentation within the organization to ensure seamless communication and collaboration.
  9. Confidentiality: Maintain confidentiality around sensitive information and terms of agreement.
  10. Reporting: Prepare ad-hoc reports on projects as needed to support business decisions.
Requirements and Skills
  1. Experience: Proven work experience as a Document Controller or similar role.
  2. Project Management: Familiarity with project management principles and practices.
  3. Knowledge of Law: Basic knowledge of labor and corporate law.
  4. Technical Skills: Hands-on experience with MS Office and MS Excel.
  5. Communication Skills: Proficient typing and editing skills.
  6. Organizational Skills: Data organization skills.
  7. Attention to Detail: Strong attention to detail to ensure accuracy and quality in document management.