Administrative Coordinator

2 weeks ago


Al Fujairah City, Fujairah, United Arab Emirates Rotana Hotels & Resorts Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Rotana Hotels & Resorts. As an Administrative Coordinator, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our daily activities.

Key Responsibilities:

  • Correspondence Management: Organize and manage all incoming correspondence, making preliminary assessments and handling responses as necessary.
  • Document Preparation: Compose and prepare routine correspondence, as well as prepare simple interpretations of documents and correspondence upon request.
  • Reporting and Filing: Prepare, assemble, and distribute various reports and documents, maintaining accurate and up-to-date filing systems.
  • Communication and Reception: Receive and screen all incoming telephone calls, providing information and referring matters to the appropriate person as needed.
  • Calendar Management: Maintain a constantly updated calendar to facilitate appointment and meeting schedules.
  • Database Management: Establish and maintain various filing, records, and database systems for business contacts, tracking pending items and following up as necessary.
  • Meeting Coordination: Arrange for meetings and take minutes, ensuring that all parties receive relevant information.
  • Administrative Support: Function as an administrative link, ensuring that all parties receive relevant information.
  • Travel Arrangements: Organize business travel arrangements and perform other duties as assigned.

Requirements:

  • Education and Qualifications: A college diploma in secretarial training or a related field is required, along with relevant previous experience.
  • Language Skills: Fluency in both written and spoken English is essential, with the ability to take sufficient notes at meetings to prepare records of events.
  • Computer Skills: Proficiency in computer software and typing skills of 60wpm or higher are highly regarded.


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