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Administrative Coordinator

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Motivate Media Group Full time
Job Summary

Motivate Media Group is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate schedules and appointments to ensure efficient use of time
  • Prepare and edit documents, reports, and presentations
  • Manage phone calls, emails, and filing systems to maintain a high level of organization
  • Order and maintain office supplies, and coordinate maintenance and repairs
  • Maintain a clean and organized office environment
  • Assist with event planning, logistics, and coordination
  • Support invoicing, expense tracking, and budget management
  • Process purchase orders and follow up on payments
  • Provide administrative support and assist with reports and data analysis
  • Act as a key contact and communicate with stakeholders, clients, and suppliers
Requirements
  • High school diploma or equivalent, with additional qualifications as an Administrative Assistant or Secretary a plus
  • Previous experience in a similar position is advantageous
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Excellent organizational and time management abilities
  • High level of accuracy and attention to detail
  • Ability to interact professionally with clients, suppliers, and colleagues
  • Ability to think critically, manage multiple tasks, and solve issues as they arise
  • Ability to handle sensitive information with confidentiality

Motivate Media Group is a leading multi-platform content producer with a diverse portfolio of media interests. We are committed to excellence and innovation, and we are seeking a talented and motivated individual to join our team.