Qhsse Coordinator

**Job Function & Scope**:
The QHSSE Coordinator is primarily responsible for:

- Assisting with the implementation and maintenance of the Integrated Management (IMS) and Energy Management System (EnMS) including the Control of Documents.
- Supporting QHSSE team for full range of HSE related tasks, including risk assessment, field visits and HSE supervision, to ensure the smooth functioning of the QHSSE department.
- Assisting E&M Manager with administrative tasks and coordination related to the assigned projects.
- Acting as stand-in for QHSSE Officer.
- Providing leave cover to the Office Administrator as and when required.

**Key Accountabilities & Responsibilities**:

- Assist QHSSE Manager in developing, improving and implementing policies and procedures for IMS and EnMS in accordance with ISO 9001, ISO 14001, ISO 45001, ISO 50001 and relevant standards.
- Assist QHSSE Manager in planning and executing audits including but not limited to compliance audit, IMS internal/external audit and gate pass audit.
- Work with Department Managers to ensure compliance with processes and standards as per IMS and EnMS requirements at MENA Terminals Fujairah.
- Assist QHSSE Manager to maintain and update legal register of the company with all applicable laws and guidelines from authorities.
- Maintain and follow-up with team for the action list of QHSSE & EnMS related matters and the timely closure with evidence.
- Assist in coordinating/facilitating QHSSE & EnMS communication including departmental reporting, safety bulletins, office safety talks, campaigns and promotional activities.
- Identify HSE related hazards and improvements in the terminal working environment and advise suitable risk prevention / mitigation measures.
- Suggest improvements to MENA TERMINALS Fujairah QHSSE & EnMS systems through continuous improvement and be in a position to implement such improvement if endorsed by MENA TERMINALS Fujairah Management.
- Assist with procurement of items related to QHSSE.
- Assist the E&M Manager with administrative tasks related to the assigned projects

Providing information and regular support to E&M Manager and other stakeholders for projects.

Manage Document Control activities, maintain all logs & records related to Projects.

Index and sort all Project documentation ensuring compilation is complete throughout the Project.

Raise timely reminders to the concerned over contractual obligations. Draft letters to stakeholders under Supervisor's guidance for management approvals.

Organizing reports, documentation, invoices, contracts, and other financial files for easy access.

Planning meetings, recording minutes, bookkeeping, and organizing Project logistics.

Sharing relevant documentation and reports with project team, contractors, and stakeholders.
- Assist the HR and Admin Team wherever possible on Ad-Hoc duties as directed and also during special events.
- Assist the Finance Manager, including handling of Petty Cash in absence of the Accountant.
- Ensure the safe custody of confidential documents of importance to the MENA TERMINALS Fujairah's activities.
- Promptly receive and forward internal/external telephone calls.
- Deliver and maintain suitable and adequate document control processes including filing all the documents both hard copies and electronic copies systematically.
- Perform necessary housekeeping and maintain the work area in a safe and neat manner.
- Ad-Hoc duties as directed by the QHSSE Manager.

**QHSSE & EnMS Responsibilities**:

- Be aware of the QHSSE & EnMS policies, significant environmental aspects/impacts, significant energy use, hazards and risks associated with their work activities.
- Comply with all QHSSE & EnMS procedures & standards defined and set out by the company and in line with MENA TERMINALS Fujairah's Integrated Management System.
- Be aware of the consequences of departure from the specified operating procedures.
- Uphold a behavior/attitude whereby safety is always taken into consideration.
- Empowered to stop any activity within the terminal that is in violation of the company's QHSSE & EnMS procedures and standards.
- Immediately act upon any incident, accident or near miss that may occur within MENA TERMINALS Fujairah's premises and report the same to the Shift Supervisor (Control Room).
- Demonstrate commitment towards continual improvement of MENA TERMINALS Fujairah's IMS and EnMS Systems.
- Perform necessary housekeeping to ensure that the working area is always maintained in a neat and safe manner.

**Communications & Working Relationships**:

- Internal - All MENA Terminals Fujairah Employees
- External - MENA Terminals Fujairah Visitors, Vendors, Suppliers, Contractors and Consultants

**Framework Boundaries & Decision Making**:
The job holder works as part of a team under the direction of his / her line manager and is given specified decision-making responsibility used within a suite of well-defined processes and procedures. He / she Is required to have