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Executive Assistant

2 months ago

Sharjah, Sharjah, United Arab Emirates Smart Link Full time
Job Summary

We are seeking a highly skilled and organized Executive Secretary to join our team at Smart Link. The successful candidate will be responsible for providing administrative support to our executives, ensuring seamless day-to-day operations and maintaining the highest level of professionalism.

Key Responsibilities
  • Manage the executive's calendar, scheduling appointments, meetings, and travel arrangements with precision and attention to detail.
  • Coordinate and prioritize incoming communication, including emails, calls, and letters, ensuring timely responses and follow-ups.
  • Prepare and distribute correspondence, memos, reports, and presentations as needed, maintaining confidentiality and discretion.
  • Serve as the primary point of contact between executives, clients, and internal teams, fostering positive relationships and clear communication channels.
  • Assist in organizing and facilitating meetings, including preparing agendas, taking minutes, and coordinating logistics.
  • Conduct research and compile data as required to support decision-making processes.
  • Handle administrative tasks such as filing, record-keeping, and expense management with accuracy and efficiency.
  • Collaborate with other administrative staff to streamline processes and improve efficiency within the office.
Requirements

To be successful in this role, you will need to possess excellent organizational and communication skills, with the ability to work independently and as part of a team. A high level of discretion and confidentiality is essential, as well as the ability to maintain a professional demeanor in all interactions.