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Executive Support Specialist
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We are seeking a highly organized and proactive Executive Support Specialist to join our team at YS Capital. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently.
Key Responsibilities- Administrative Support: Provide comprehensive administrative support to our executive team, including managing schedules, appointments, and travel arrangements.
- Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Communication and Correspondence: Manage communication and correspondence, including emails, phone calls, and inquiries, ensuring timely responses.
- Confidentiality and Discretion: Handle confidential information with the utmost discretion and professionalism.
- Special Projects and Events: Assist with special projects and events, ensuring all logistics are handled efficiently.
- Filing and Record-Keeping: Maintain and update filing systems, databases, and records, both electronic and physical. Liaise with internal and external stakeholders, building and maintaining positive relationships.
- Additional Duties: Perform other administrative duties as assigned to support the executive team.
- Education and Experience: Bachelor's degree or equivalent experience in business administration or a related field.
- Administrative Experience: Proven experience as an executive assistant or in a similar administrative role.
- Communication Skills: Excellent written and verbal communication skills in English (Arabic or German is a plus).
- Organizational and Time Management Skills: Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team, demonstrating initiative and reliability.
- Professionalism and Discretion: High level of professionalism, discretion, and confidentiality. Flexibility and adaptability to changing priorities and demands.
