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Executive Secretary

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates GEMS Education Full time
Job Summary

We are seeking a highly skilled and experienced Executive Secretary to join our team at GEMS Education. The successful candidate will provide exceptional administrative support to our Principal, ensuring seamless communication and coordination across the organization.

Key Responsibilities
  • Communication and Liaison
    • Liaise with school staff, parents, and representatives of the GEMS Corporate Office to maintain high-quality communication and resolve issues efficiently.
    • Coordinate with all school secretaries to ensure effective communication and information sharing.
  • Calendar Management and Communication
    • Manage the Principal's appointment calendar, ensuring timely scheduling and follow-up.
    • Coordinate professional communication and public relations activities, including correspondence and reports.
  • Event Planning and Coordination
    • Assist in organizing school events, including logistics, marketing, and publicity.
    • Develop and implement effective strategies to promote school events and activities.
  • Personnel Support
    • Coordinate personnel needs, including contract writing, attendance, and reporting.
    • Manage employee files, annual reports, and other school reports as required.
  • Reception and Hospitality
    • Provide exceptional reception and hospitality services to the Principal's visitors and those seeking to communicate with the Principal.
  • Confidentiality and Integrity
    • Maintain confidentiality and exemplify personal and professional integrity in all interactions.
Requirements
  • Language Skills
    • Exhibit exceptional written and spoken English language skills, including excellent phone skills.
  • Communication and Presentation
    • Develop and deliver effective presentations and communicate complex information to various stakeholders.
  • Organizational and Time Management
    • Demonstrate ability to handle multiple tasks simultaneously and manage time efficiently.