Office Administrator/ Secretary

3 weeks ago


Abu Dhabi, United Arab Emirates Smart Artificial Intelligence Technology LLC Full time

**Position: Office Administrator/ Secretary**

**Job description**
- Manage office supplies stock and place orders
- Receive and screen phone calls and redirect them when appropriate
- Prepare regular reports
- Answer queries by employees and clients
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Prepare reports and presentations
- Arrange travel and accommodations
- Attend meetings and keep minutes
- Following up support call and requests from client.
- Registration of support requests on internal system and following up with team
- Arranging for schedule of technical team and Site visits.
- Handling registration of company as vendor/supplier.
- Looking for opportunities by checking supplier’s portals.
- Forwarding opportunities to sales and pre-sales teams.
- Following up with sales and pre-sales to submit response on time.
- working on preparation of proposals and tenders documents is an advantage
- Any other tasks assigned by direct manager.
- **Requirements and skills**:

- Language: Arabic and English
- Proficient in MS Office
- Familiar with ERP and Oracle portals
- Excellent organizational and time-management skills
- Qualification: min. Bachelor degree
- Can join immediately
- Experience: Min. 2-3 year (preferred)

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)



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