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Executive Administrator

1 month ago

Dubai, United Arab Emirates Framez House Production Full time

The Excutive Admin is the person who's in charge to manage all the office data, relation and documentation.

**Responsibilies**:

- Overseeing general office operation
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Manage office budget including expenses and salaries
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars and creating reports when required.
- Develop office policies and procedures, and ensure they are implemented appropriately
- Overseeing the purchasing of office supplies and equipment and maintaining proper stock levels.
- Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
- Coordinating appointments and meetings and attending client meetings when required.
- Communication & Managing clients and understanding their requirements when required.
- Managing the office's legal documents and contracts.
- Supervising and monitoring the work of administrative staff processing invoices and managing office budgets
- Implementing and maintaining procedures/office administrative systems
- Organizing induction programmes for new employees
- Ensuring that health and safety policies are up to date
- Attending meetings with senior management assisting the organization's HR and finance functions by keeping personnel records up to date, arranging interviews, and updating financial documents.
- Depending on the size and structure of the organization, office management can be combined with another office-based job role.
- Financial manager or finance assistant
- Assist in marketing
- Supervise team and delivery Assign jobs to team members
- booking transport and accommodation
- organizing company events and conferences
- ordering stationery and IT equipment
- Dealing with correspondence, complaints, and queries preparing letters, presentations, and reports

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