Administrative Assistant
1 week ago
Administrative Assistant
Dubai, UAE
AED per month
Hire Rightt is seeking to hire for the role of an admin for their Dubai office.
The Administrative Assistant will support the daily operations of a recruitment consultancy by managing client trackers, uploading CVs, coordinating interview arrangements, and handling various administrative tasks.
Key Responsibilities
Client Trackers Management
- Create and maintain detailed client trackers.
- Update trackers with candidate statuses and relevant information.
CV Management
- Upload candidate CVs to client's SharePoint systems.
- Ensure CVs are correctly categorized and stored.
Interview Coordination
- Schedule interviews between clients and candidates.
- Confirm interview details with all parties involved.
- Ensure smooth communication and coordination for interview.
Administrative Support
- Perform general administrative tasks such as data entry, filing, and document management.
- Prepare and format documents and presentations as needed.
- Assist with organizing meetings and managing calendars.
Client Interaction
- Act as a point of contact for clients, addressing inquiries and providing information as required.
- Maintain positive relationships with clients through efficient and courteous service.
Miscellaneous Tasks
- Support the CEO with various ad hoc tasks and projects.
- Ensure the office environment is organized and professional.
Experience:
- Previous administrative experience, preferably in a recruitment or consultancy environment.
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Experience with SharePoint and email management systems is a plus.
Skills
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and meet deadlines.
- Attention to detail and accuracy in work.
- Professional and courteous demeanor.
Note: This job description is intended to outline the general responsibilities and requirements for the role. It is not an exhaustive list of all duties, responsibilities, and skills required. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.
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