Office Administrator
1 month ago
**Job description**:
Office Manager/Office Administrator for a manufacturing company of perfumes and fragrances based in Sharjah, UAE:
**Objectives of this role**
- Oversee visitors to the office and ensure a friendly, personal experience
- Ensure peak operations for the organization and implement preventive measures for potential issues
- Implement policies and procedures, measure outcomes against standards, and improve operational flow
- Coordinate internal and external resources, and cultivate relationships with vendors
- Respond to requests and questions about office operations
**Responsibilities**
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
- Oversee day-to-day office activities as the main point of contact in the reception area, and keep management informed regularly via performance reports
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Address employee queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements)
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
**Required skills and qualifications**
- Bachelor’s degree or equivalent
- Three or more years of experience in office management
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Ability to maintain confidentiality of company information
- Experience in developing internal systems
- Advanced computer skills and experience with online platforms
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems, and procedures
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
Ability to Relocate:
- Sharjah: Relocate before starting work (required)
Only for female
Pay: AED4,000.00 - AED7,000.00 per month
Pay: AED4,000.00 - AED7,000.00 per month
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