![KINETICS MIDDLE EAST LLC](https://media.trabajo.org/img/noimg.jpg)
Receptionist /office Secretary
2 weeks ago
The Receptionist/Secretary is responsible for all areas relating to documentation and support in helping the administration operate daily activities smoothly while maintaining sales principles, practices, and procedures to ensure accurate and timely service is provided. This position addresses deadlines and a multitude of Sales activities including maintaining and updating Sales Engineer Customer Lists, updating Sales Visit Logs, Sales Engineer regional area visits, etc.
**Roles and Responsibilities**
- Organizing Site Supervisors Visit / Inspection and arrange Report /Arranging Gate Pass/Schedule to send by WhatsApp group.
- Printing of Submittal Hardcopies and arranging with Courier for the delivery and to Record of Submittal Hard Copies given in submittal chart. Communicate with sales engineer with the date of submittal given or will be Hardcopy.
- Recording Resource and Waste Monitoring Record [Monthly]
- Arranging Guarantee/Warrantee Letter
- Customer Satisfaction Survey/Customer Feed back for sales engineer and follow up
- Arranging sample with delivery note. Keep a track of the sample distributed [such as utc/ssbh/sbfc/shaa /rh-ad cost involved samples and not for lagging underlay etc] Chasing Sales Engineer/Customer for the Sample given and updating Sample Tracking Sheets on regular basis
- Answering Phone Calls with Greetings
- Ensure Office Space/Training Room is kept well maintained/organized
- Welcome guests with pleasant approach/offerings/clean up after
- Daily Attendance Log
- Ordering Stationery /Grocery / Tonners - ensuring stock levels are adequate and maintained
- Arranging Shop drawings for printing
- Updating Protocol folder Soft copy and Hard Copy in file
- HR Planning and Organizing - Luncheons/Birthday Announcements/National Days
- Vendor Registration for contractors
- Samples Tracking for samples issued
- Preparation of Monthly KPI reports to Management
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Can you join Immediately?
**Experience**:
- UAE: 2 years (required)
- Receptionist/Office secretary: 2 years (required)
-
Receptionist/secretary
2 months ago
Dubai, United Arab Emirates Consulting Engineering Office Full timeA local Engineering Consulting firm based in Dubai is seeking a highly organized and positive individual to join our team as a Receptionist/Secretary. **Responsibilities**: - Welcoming visitors and directing them to the appropriate person/place. - Schedule and coordinate meetings/appointments. - Provide administrative support. - Assist, Prepare, and Manage...
-
Receptionist/secretary
1 week ago
Dubai, Dubai, United Arab Emirates Consulting Engineering Office Full timeA local Engineering Consulting firm based in Dubai is seeking a highly organized and positive individual to join our team as a Receptionist/Secretary.Responsibilities: Welcoming visitors and directing them to the appropriate person/place. Schedule and coordinate meetings/appointments. Provide administrative support. Assist, Prepare, and Manage documents,...
-
Receptionist Office Secretary
2 days ago
Dubai, United Arab Emirates Top Vantage Contracting LLC Full time**URGENT Hiring for Receptionist cum Office Secretary** **Receptionist cum Office Secretary: DUTIES AND RESPONSIBILITIES** - Answering calls, taking messages and handling correspondence. - Maintaining diaries and arranging appointments. - Typing, preparing and collating reports. - Filing. - Organizing and servicing meetings (producing agendas and taking...
-
Receptionist Secretary
4 weeks ago
Dubai, United Arab Emirates Dolce Vita Interior Decoration LLC Full timeWe need Receiptionst Cum Secretary for office work - Front Desk Receptionist - Take Caring and Maintain office - Assisting colleagues with administrative tasks - Secretary Work - Greet all office guests - Answer phones and take messages - Develop and maintain a filing system - Keeping office records up to date - Handling office correspondence Pay:...
-
Receptionist /office Secretary
3 weeks ago
Dubai, United Arab Emirates Atton Consulting Full timeTasks - Handle Company’s overall Secretarial tasks - Prepare and manage correspondence and documents - Answers phone calls and meet visitors - Handle various daily administrative tasks - Manage office supplies and office appearance - Handle petty cash **Skills**: - Microsoft Office - Fluent in English - written and spoken - Excellent communication...
-
Admin Secretary
1 week ago
Dubai, Dubai, United Arab Emirates secretary@medillc Full timeOffice coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility. Preparing LPOs, assisting in requisition of store materials and other requirements in the site. Assisting the PRO for any administrative tasks. Assisting the MD...
-
Receptionist /office Secretary
2 weeks ago
Dubai, United Arab Emirates Atton Consulting Full timeTasks - Handle Company’s overall Secretarial tasks - Prepare and manage correspondence and documents - Answers phone calls and meet visitors - Handle various daily administrative tasks - Manage office supplies and office appearance **Skills**: - Microsoft Office - Fluent in English - written and spoken - Excellent communication abilities - Knowledge of...
-
Office Receptionist Secretary
4 days ago
Dubai, United Arab Emirates Times World Information Technology Full timeWe are seeking a highly organized and professional individual to fill the role of Office Receptionist cum Secretary to the CEO. The incumbent will be responsible for managing the front desk operations while also providing administrative support to the CEO. This role requires excellent communication skills, attention to detail, and the ability to multitask in...
-
Receptionist Secretary
2 weeks ago
Dubai, United Arab Emirates Diaco Full timeWe are looking for a Receptionist cum Secretary that can do all around task in the office. She should be trustworthy and can handle job well. 6 days working Monday - Saturday 8:30 am - 6:00 pm Location: Business Bay **Salary**: AED3,000.00 - AED4,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before...
-
Secretary/receptionist
4 weeks ago
Dubai, United Arab Emirates AMEEN TRADING FZCO Full timeNow Hiring: Office Secretary and Receptionist for a Leading Commercial Company Join our dynamic team! A leading commercial company is seeking a highly skilled and experienced Office Secretary and Receptionist to join our exceptional team. If you have a passion for working in a stimulating and professional environment, possess flexibility and organizational...
-
Secretary/receptionist
10 hours ago
Dubai, United Arab Emirates AMEEN TRADING FZCO Full timeNow Hiring: Office Secretary and Receptionist for a Leading Commercial Company Join our dynamic team! A leading commercial company is seeking a highly skilled and experienced Office Secretary and Receptionist to join our exceptional team. If you have a passion for working in a stimulating and professional environment, possess flexibility and organizational...
-
Secretary/receptionist
4 weeks ago
Dubai, United Arab Emirates Iconic haircare Full timeUrgent Hiring Secretary/Receptionist **Responsibilities**: *Answer phone calls and redirect them when necessary *Manage the daily/weekly/monthly agenda and arrange new meetings and appointments *Prepare and disseminate correspondence, memos and forms *File and update contact information of employees, customers, suppliers and external partners *Support...
-
Secretary/receptionist
2 weeks ago
Dubai, United Arab Emirates Iconic haircare Full timeUrgent Hiring Secretary/Receptionist **Responsibilities**: *Answer phone calls and redirect them when necessary *Manage the daily/weekly/monthly agenda and arrange new meetings and appointments *Prepare and disseminate correspondence, memos and forms *File and update contact information of employees, customers, suppliers and external partners *Support...
-
Secretary/receptionist
2 months ago
Dubai, United Arab Emirates Beta Verse Technologies LLC Full time**We are looking for a Receptionist/Secretary/ Admin staff.** This role will be performing secretarial services and a variety of administrative and clerical tasks to support the Manager of the company. - **Qualifications**:_ - Proven experience as a secretary or administrative assistant - Verse in MS Office (Word, Excel, Outlook) programs. - Must have...
-
Secretary/receptionist
10 hours ago
Dubai, United Arab Emirates Beta Verse Technologies LLC Full time**We are looking for a Receptionist/Secretary/ Admin staff.** This role will be performing secretarial services and a variety of administrative and clerical tasks to support the Manager of the company. - **Qualifications**:_ - Proven experience as a secretary or administrative assistant - Verse in MS Office (Word, Excel, Outlook) programs. - Must have...
-
Receptionist Secretary
2 weeks ago
Dubai, United Arab Emirates Bim Middleeast LLC Full timeWe are looking for a Receptionist cum office secretary who can join immediately to our team. Coordinate office activities and operations to secure efficiency and compliance to company policies Preparing and maintaining operations documents and reports. Respond to customer inquiries and understanding the scop of work. Oversee the members of the...
-
Secretary/receptionist
4 weeks ago
Dubai, United Arab Emirates ONIX ENGINEERING CONSULTANCY Full timeONIX ENGINEERING CONSULTANCY is looking for Receptionist/Secretary/Admin Staff who will manage the front desk on a daily basis as well as who will perform a variety of administrative and clerical tasks. **Responsibilities**: - Greet and welcome guests as soon as they arrive at the office. - Answer, screen and forward incoming phone calls. - Ensure...
-
Secretary/receptionist Executive Secretary
2 weeks ago
Dubai, United Arab Emirates Talent Bridge HR Consultancy Full timeJob opening, as **Receptionist/Secretary to be based in Dubai, UAE.** Our client is affiliated with a venerable organization with a 75-year history of successful involvement in commercial enterprises, charitable activities, and community development. Their areas of focus encompass construction, oil and gas, retail, hospitality, healthcare, education, and...
-
Secretary Receptionist
3 weeks ago
Dubai, United Arab Emirates AKW Consultants Full time**JOB DESCRIPTION** **Job Title: Receptionist / Secretary** **Location: Dubai, UAE** **Position Overview**: **Responsibilities**: - Greet visitors and guests in a professional and courteous manner. - Answer phone calls promptly and efficiently. - Maintain a clean and organized reception area. - Provide administrative support to the office staff and...
-
Office Receptionist Secretary
1 week ago
Dubai, Dubai, United Arab Emirates Times World Information Technology Full timeWe are seeking a highly organized and professional individual to fill the role of Office Receptionist cum Secretary to the CEO. The incumbent will be responsible for managing the front desk operations while also providing administrative support to the CEO. This role requires excellent communication skills, attention to detail, and the ability to multitask in...