Administrative Assistant

2 weeks ago


Al Quoz, United Arab Emirates Kallegra Industries LLC Full time

**Overview**:
**Responsibilities**:

- **Office Management**:

- Greet visitors and direct them to the appropriate person or department.
- Answer and direct phone calls in a polite and professional manner.
- Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders.
- **Administrative Support**:

- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Assist in the preparation of meetings and conferences, including scheduling appointments and maintaining calendars.
- **Data Entry and Record Keeping**:

- Input and manage data in databases and spreadsheets.
- Maintain accurate and up-to-date records.
- Assist in the preparation of documents, reports, and presentations.
- **Correspondence and Communication**:

- Draft and proofread correspondence, memos, and other documents.
- Coordinate outgoing mail and packages.
- **Assistance to Management**:

- Provide administrative support to executives and managers as needed.
- Assist in the coordination of special projects and events.
- Handle sensitive information in a confidential manner.

**Requirements**:

- Proven experience as an administrative assistant or relevant administrative role.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent time management skills and the ability to prioritize tasks.
- Strong attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and exercise discretion.
- High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.

**Preferred Qualifications**:

- Previous experience in a similar industry or field.
- Familiarity with office management procedures and basic accounting principles.
- Experience with database management and record-keeping systems.

**Salary**: From AED4,000.00 per month

Application Question(s):

- Are you a UAE National / Citizen?

**Language**:

- Arabic (required)



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