Administrative Assistant

2 weeks ago


Ras alKhaimah, United Arab Emirates Bagu Tobacco Technology FZ-LLC Full time

**Responsibilities**:

- **General Administrative Support**: Provide administrative support to ensure efficient office operations, including managing schedules, arranging appointments, and handling inquiries.
- **Office Management**: Maintain office cleanliness and organization, manage office supplies, and ensure equipment is in working order.
- **Calendar Management**: Coordinate and schedule appointments, meetings, and events, and maintain calendars for team members as needed.
- **Correspondence**: Draft, edit, and proofread correspondence, reports, and presentations, ensuring accuracy and professionalism.
- **Communication**: Serve as a point of contact for internal and external communications, both in person and over the phone, directing inquiries to the appropriate parties.
- **Record Keeping**: Maintain and update filing systems, databases, and records, ensuring information is accurate and easily accessible.
- **Travel Arrangements**: Assist in making travel arrangements, including booking flights, accommodations, and transportation as needed.
- **Meeting Coordination**: Prepare meeting agendas, take minutes during meetings, and distribute materials to attendees.
- **Assistance to Management**: Provide administrative support to senior management, including handling confidential information with discretion.
- **Special Projects**: Assist with special projects and initiatives as assigned, contributing to the overall success of the organization.

**Requirements**:

- Proven experience as an administrative assistant or in a related role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in all work.
- Excellent written and verbal communication skills.
- Ability to work independently with mínimal supervision and as part of a team.
- Discretion and confidentiality in handling sensitive information.
- High school diploma or equivalent qualification; additional certification in Office Management or related field is a plus.

**Salary**: From AED3,500.00 per month

**Experience**:

- administrative assistant: 2 years (preferred)

**Language**:

- Arabic (preferred)

Application Deadline: 05/04/2024



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