Executive Secretary
2 weeks ago
Responsibilities:
- Creating/Sending Quotation PDF Format for Customer
- Create a report in Excel Format for Customer Price Feedback in each item in (%) Percentage and Compare to the Original File
- Creating/Sending Proforma Invoice (PRD) or Delivery Order (DOD) to customer.
- Follow Up Customer Pending Transactions such as (Quotation, Orders, Payments and Deliveries, etc.)
- Creating/Sending Invoice PDF Format, Packing List PDF Format and Delivery Note (Image from System) to customers.
- Sending/Creating Re-engagement Message to Customer.
- Keep and maintain an accurate record of papers and electronic correspondences.
- Facilitate filing of documents
- Keep and retrieve files.
- Assists the Sales Executive staff in sending quotations and proforma invoices.
Skills & Requirements
- Work experience as an Executive Assistant or similar role - proven experience as an Executive Assistant, Senior Executive Assistant or in other Secretarial position
- Full comprehension of office management systems and procedures
- Excellent MS Office knowledge
- Excellent Excel skills
- Outstanding organizational and time management skills
- Skilled in the use of standard office equipment (e.g. copiers, printers and scanners)
- Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
- Ability to handle pressure.
- Positive, driven, motivated and enthusiastic
- Following instructions and having the ability to learn new things
Education: Bachelor degree in Business, administration, or any relevant field
Languages: English, any additional language is a plus
**Years of experience**: 2-5 years of experience in similar role
**Working days and Hours** - Monday to Saturday
**1st Shift**:8:30 am - 1:30 pm **2nd Shift**: 4:00 pm to 8:00 pm
**Saturday**: 8:30 - 2:00 pm.
**Job Type**: Permanent
**Salary**: AED3,000.00 - AED3,500.00 per month
Experience: Executive Assistant: 3 years (required)
Ability to commute/relocate:
- Jebel Ali: Reliably commute or planning to relocate before starting work (required)
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