Executive Secretary

4 weeks ago


Abu Dhabi, United Arab Emirates AL GHAZAL INTERNATIONAL HOLDING Full time

We are looking for a competent Executive Secretary to support TOP MANAGEMENT / GENERAL MANAGER in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field

**Sr. Document controller cum HR**

Ø

Ø

Ø

Ø Qualification**:Bachelor’s Degree / Master**

Document Control Certification is an advantage with Strong Communications Skills.

Specific training courses related to Document Management and Quality

Ø Experience: with at least 5- 8 years’ Can Handle contracting project like Hotels, Commercial and residential high-rise towers, Hospital, Shopping Mall developments

Ø IMMEDIATE JOINING

Ø Salary: 3000 -5000 AED
**Soft ware Skills**:
Ø Advanced user MS-Office suite and Document Management Systems such as Aconex & EDMS,

adobe photoshop, Primavera, Adobe Acrobat, Outlook, PowerPoint and Project

**RESPONSIBILITIES**:
1. A **Sr. Document controller cum Human Resource** with leadership skills in guiding team, In-charge in managing company documents per project, assisting them to become more efficient and to follow various procedures implemented by the Vendors and Clients such as preparation of submittals.

2. Correspondence File Maintaining like Project files, Payment follow up files, Record of minutes of meeting etc.,

3. Communicate ideas for improving company processes with a positive and constructive attitude, and

for developing this attitude in others

4. Monitor technical documents review and approval in accordance with agreed schedule

5. Produce over-due reports

6. Ensuring the use of standardised forms and templates

7. Set-up Projects folders and facilitate Project communication process

8. Establish and maintain the Master Document Register in cooperation with the Project team.

9. Process outgoing documentation

11. Maintain and manage electronic and hard copy documents as required

12. Makes sure that controlled copies of latest approved documents and drawings are correctly filed in the SERVER.

13. Maintain updated records of all approved documents and drawings and their distribution clearly.

14. Maintaining Daily Construction Report.

16. Safe custody of company letter head, stamps, Original Contract documents / Agreements of

all Projects & Confidential files.

17. Prepares contract agreement, update company profile

18. Attendance report

19. Track all project document’s planned submission dates, overdue, deadlines and approvals

20. Effectively and accurately communicate relevant project information to project team

21. Prepare substantial completion certificates and ensure all required project close out documents are obtained

22. Develop and maintain the Document Management Manage all flows of documents either in electronic form or on paper support)

23. Ensure Document Management accordingly to established procedures or standards

(documents numbering, formats, issuance, review, dispatch, recording and archiving)

24. Ensure control and coordination of projects documentation and data

25. Ensure all drawings/documentation are correctly identified, distributed and filed/stored

26. documents compliance with Project standards regarding numbering and all others aspect

related to document quality

27. Communicate and liaise with Project Teams, Suppliers/3rd parties

**Salary**: AED3,000.00 - AED3,500.00 per month


  • Executive Secretary

    2 months ago


    Abu Dhabi, United Arab Emirates BALLOONS CO - SOLE PROPRIETORSHIP L.L.C Full time

    **Job Summary**: The Executive Secretary is responsible for providing administrative and secretarial support to high-level executives, including the CEO, COO, CFO, and other C-suite executives. The role involves managing and coordinating the activities of the executive office to ensure efficient and effective operations.**Responsibilities**:_ **Coordinate...

  • Executive Secretary

    2 weeks ago


    Abu Dhabi, United Arab Emirates COLD RIVER REAL ESTATE AND GENERAL MAINTENANCE Full time

    We are Facility Management Company located in Abu Dhabi City looking to hire an executive secretary with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment. Executive Secretary Responsibilities: - Perform accurate research and analysis. - Coordinate...

  • Executive Secretary

    7 days ago


    Abu Dhabi, United Arab Emirates OMNIYAT GROUP FACILITIES MANAGEMENT Full time

    We are Facility Management Company located in Abu Dhabi City looking to hire an executive secretary with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment. Executive Secretary Responsibilities: - Perform accurate research and analysis. - Coordinate...

  • Executive Secretary

    5 days ago


    Abu Dhabi, United Arab Emirates COLD RIVER REAL ESTATE AND GENERAL MAINTENANCE Full time

    We are Facility Management Company located in Abu Dhabi City looking to hire an executive secretary with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment. Executive Secretary Responsibilities: - Perform accurate research and analysis. - Coordinate...

  • Executive Secretary

    4 weeks ago


    Abu Dhabi, United Arab Emirates OMNIYAT GROUP FACILITIES MANAGEMENT Full time

    We are Facility Management Company located in Abu Dhabi City looking to hire an executive secretary with exceptional administrative and clerical skills. Executive Secretary are expected to multi-task and work well under pressure in a fast-paced environment. Executive Secretary Responsibilities: - Perform accurate research and analysis. - Coordinate...

  • Executive Secretary

    2 weeks ago


    Abu Dhabi, United Arab Emirates Salek Advertising LLC Full time

    Subject: Job Opportunity: Executive Secretary with Accounting Expertise (QuickBooks). We are currently seeking a Executive Secretary with a background in accounting to join our dynamic team. If you possess the necessary qualifications and are enthusiastic about contributing to a thriving workplace, we invite you to apply. Key Requirements: - Proven...

  • Executive Secretary

    3 weeks ago


    Abu Dhabi, United Arab Emirates ASFY DECORATION EST Full time

    We are looking for a Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. **Responsibilities**: 1- Provides high-level administrative support and assistance to the Executive Director and/or other assigned...

  • Executive Secretary

    4 weeks ago


    Abu Dhabi, United Arab Emirates SkyDest FZE Full time

    Executive Secretary Proven experience as an executive secretary or similar administrative role Proficient in MS Office In-depth knowledge of office management Excellent organizational and time-management skills Outstanding communication and negotiation abilities **Job Types**: Full-time, Permanent **Salary**: AED4,500.00 - AED5,000.00 per...

  • Executive Secretary

    3 weeks ago


    Abu Dhabi, United Arab Emirates Brilliant Investment & Development Full time

    **Executive Secretary Job Description**: We are looking for an executive secretary who will be responsible for providing a high - level administrative support to executives within the organization. Involve day to day operations, facilitating communication, and ensuring efficient workflow. - **Gender**: **Male**. - **Nationality**:Preferably **Arab**. -...

  • Executive Secretary

    3 weeks ago


    Abu Dhabi, United Arab Emirates Brilliant Investment Full time

    **Executive Secretary Job Description**: Looking for an Executive Secretary with high-level administrative support to the Executive Director and other senior staff. **Supervisory Responsibilities**: - May recruit, interview, hire, and train junior administrative staff in the department. **Duties/Responsibilities**: - Provides high-level administrative...

  • Executive Secretary

    3 weeks ago


    Abu Dhabi, United Arab Emirates Brilliant Investment & Development Full time

    **Executive Secretary Job Description**: Looking for an Executive Secretary with high-level administrative support to the Executive Director and other senior staff. - **Gender**:Preferably Male. - **Nationality**:Preferably Arab. - **Salary**: Between 5k - 8k AED. **Supervisory Responsibilities**: - May recruit, interview, hire, and train junior...

  • Executive Secretary

    3 weeks ago


    Abu Dhabi, United Arab Emirates Blank Canvas Jewellery Full time

    Female Executive secretary with sales experience that has the ability to multi-task different jobs and roles for Jewelry shop. Benefits: health insurance, working visa **Executive Secretary Responsibilities**: - Assist the management with recruiting when necessary. - Make important policy, planning, and strategy decisions. - Develop, implement, and review...

  • Executive Secretary

    4 weeks ago


    Abu Dhabi, United Arab Emirates RC Technologies Full time

    We are looking to hire an executive secretary with exceptional administrative and clerical skills. She is expected to multi-task and work well under pressure in a fast-paced environment. To ensure success, she should be organized, have superb research skills, and must be exceptional communicators with a keen interest in providing reliable and accurate...

  • Executive Secretary

    3 weeks ago


    Abu Dhabi, United Arab Emirates RC Technologies Full time

    We are looking to hire an Executive Secretary with exceptional administrative and clerical skills. She is expected to multi-task and work well under pressure in a fast-paced environment. To ensure success, she should be organized, have superb research skills, and must be exceptional communicators with a keen interest in providing reliable and accurate...

  • Executive Secretary

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates CHENOTH EMPLOYEMENT SOLE PROPRIETORSHIP LLC Full time

    Looking for single female Executive SecretaryAge should be less than 30.Executive Secretary Responsibilities: Performing accurate research and analysis. Coordinating arrangements, meetings, and/or conferences as assigned. Taking dictation and writing correspondence. Compiling, proofreading, and revising drafts of documents and reports. Daily record keeping...

  • Executive Secretary

    4 weeks ago


    Abu Dhabi, United Arab Emirates Al Badie Group of Companies Full time

    **Job Title**:Executive Secretary for CEO of Group of Companies **Company Overview**: We are a group of companies that operate in multiple industries, including Oil & gas services, real estate, hospitality, travel & tourism, Energy, Telecommunications, Marine and construction. Our CEO is seeking a highly skilled and experienced Executive Secretary to...

  • Executive Secretary

    2 weeks ago


    Abu Dhabi, Abu Dhabi, United Arab Emirates SkyDest FZE Full time

    Executive SecretaryProven experience as an executive secretary or similar administrative roleProficient in MS OfficeIn-depth knowledge of office managementExcellent organizational and time-management skillsOutstanding communication and negotiation abilitiesJob Types: Full-time, PermanentSalary: AED4, AED5,000.00 per monthLanguage: Tagalog (preferred)

  • Executive Secretary

    2 months ago


    Abu Dhabi, United Arab Emirates Noor Al Sahara General Contracting Full time

    **Job brief** We are seeking a competent Executive Secretary to provide essential support to our high-ranking officials. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks. As an Executive Secretary, you must possess exceptional time-management and multitasking skills to...

  • Executive Secretary

    2 weeks ago


    Abu Dhabi, United Arab Emirates Abu Dhabi Islamic Bank Full time

    Executive Secretary **Role : Executive Secretary** **Location**: Abu Dhabi **Role Purpose**: **Key Accountabilities of the role** - Taking minutes of meeting that accurately reflect the decisions and discussion took place during the meeting. - Manage and organize the schedule, including arranging appointments, meetings, and conferences. - Coordinate and...

  • Executive Secretary

    4 weeks ago


    Abu Dhabi, United Arab Emirates NADIA Global Full time

    Our client, a Sport's Federation organization is looking for a Executive Secretary for their office in Abu Dhabi. **Responsibilities**: Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Attend meetings and keep minutes Receive and screen phone calls and redirect them when appropriate Make travel...