Executive Secretary
4 weeks ago
Our client, a Sport's Federation organization is looking for a Executive Secretary for their office in Abu Dhabi.
**Responsibilities**:
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
Solve problem or issues that the executive requests
Communicate between the executive and employees
**Requirements and Skills**:
Bachelor's degree in business administration or relative field
Proven experience as executive secretary or similar administrative role
Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant field.
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
**Experience**:
Minimum 5-6 years executive secretary experience
Language: Bilingual (Arabic and English)
**Salary**: AED 16000 - 20000
Marital Status: Single (preferred)
Work Place: Abu Dhabi
**Job Types**: Full-time, Permanent
**Salary**: AED12,000.00 - AED18,000.00 per month
Application Question(s):
- Do you have experience in planning appointments, board meetings, conferences?
Do you have experience in preparing invoices or financial statements?
Are you currently residing in Abu Dhabi?
**Experience**:
- secreterial: 6 years (required)
**Language**:
- Arabic (required)
Application Deadline: 19/02/2023
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