Admin/ Document Controller

1 week ago


Dubai, United Arab Emirates IDP Engineering Consultancy Full time

**ADMIN/ DOCUMENT CONTROLLER**

1. Having Experience in Construction related field is a plus.

2. Keeping documents for Clients/Consultants/Contractors and sub-contractors in an organized manner.

3. Filtering the call and taking details/concerns before transferring to the respective staff or to the Managing Director.

4. Preparing offer letters, contracts, memorandum of understanding, fee proposals, quotations, etc.

6. Providing Administrative support for the managers.

7. Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.

8. Handling all Utility bills and Keeping records of payments.

9. Assisting the staff for preparation of matrices such as work program, material specification matrix, letters, fee proposal, reports and presentations that need to be encoded.

10. Handling Office Stationery issuing and procuring as per the requirement.

11. Responsible for planning, preparing and organizing training programs of the company if required.

12. Sourcing, Recruitment, Selection, Onboarding & Off boarding.

13. Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.

14. Ensure that all employment records related to hiring, transferring, promoting, and terminating are processed, maintained, and updated.

15. Assist in developing, implementing, updating HR policies and procedures throughout the organization.

16. Manage and coordinate HR Best practice processes to ensure the accurate processing of all HR data.

17. End-to-end Visa processing - New visa, Renewals & Cancellations.

18. Renewals - Trade License, Tenancy Contract, AMC, etc.

19. Renewal of medical insurance, professional indemnity.

20. Handling petty cash and other accounting services including VAT calculation and filing in Federal Tax Authority.

**Job Requirements**:
1. Must have a bachelor’s degree (preferably Business Administration/Management background).

2. Must have 2 to 3 years of UAE experience in Admin/Document Controller.

3. Having experience in ERP software is a plus.

4. Should have excellent communication skills in English. Arabic is an advantage.

5. Skill in examining and evaluating business processes and operating procedures and managing procedure/process change.

6. Strong critical thinking skills; ability to synthesize and interpret complex issues and to create integrated solutions and recommendations.

7. Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software.

8. Excellent organizational and time-management skills with an ability to prioritize important projects.

10. Good working knowledge of UAE labor laws.



  • Dubai, United Arab Emirates Century Gulf Overseas Full time

    **Century Gulf Overseas** is the leading Immigration Consultants in Dubai., Our goal is to be the favored and most trusted immigration Consultants company in the GCC. We offer reasonable financially savvy approaches to the greater part of our customers. **Position: Admin/Document Controller** **Salary: To be discussed.** We are looking for an Admin/...


  • Dubai, United Arab Emirates Creative Concepts Building Maintenance & Decoration Full time

    **Document Controller Duties and Responsibilities** - General Admin works. - Basic understanding of construction projects and documentation system - Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations - Responsible for project folder set up, folder maintenance process, formulating registers...


  • Dubai, United Arab Emirates Hub Smart Interior Design LLC Full time

    **Admin cum Document Controller Key requirements**: - Excellent written and spoken English. - Maintain a safe and secure work environment. - Manage executive calendar, calls and meetings. - Manage absence record and holidays. - Handling intake, scanning, verification, and storing documents. - Filing and archiving relevant documentation. - Retrieving files...


  • Dubai, Dubai, United Arab Emirates Creative Concepts Building Maintenance & Decoration Full time

    Document Controller Duties and Responsibilities General Admin works. Basic understanding of construction projects and documentation system Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations Responsible for project folder set up, folder maintenance process, formulating registers and the...


  • Dubai, United Arab Emirates FALCONS GT MOTORS FZCO Full time

    **Responsibilities**: - Manage and organize all company documents, both physical and digital. - Ensure proper documentation of all incoming and outgoing correspondence. - Implement and maintain document control procedures to ensure efficiency and accuracy. - Coordinate with various departments to gather and update documents as required. - Create and...


  • Dubai, United Arab Emirates Universal Blue Ocean Consultant Full time

    We looking for a Female Documents controller / Admin staff. Who is Willing to join Immediately. Fresher / Cancelled can apply. - Responsible for the timely, accurate and efficient preparation and management of documents. control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by clients or...

  • Document Controller

    2 weeks ago


    Dubai, United Arab Emirates AL MASBAR DOCUMENT CLEARING LLC Full time

    The Documents Controller will be responsible for managing and organizing all company documents in a manner that ensures their accuracy, completeness, and accessibility. This role involves collaborating with different departments to ensure timely document submission and retrieval, maintaining an organized document management system, and ensuring that all...

  • Admin Assistant

    2 weeks ago


    Dubai, United Arab Emirates MASTER CASTLE CLEANING SERVICES Full time

    Compnay name : Master castle cleaning services Position for hiring - Admin assitant / Document controller Required Qualification - Graduate / Post Graduate / any Equalent degree with Excellent Communication skills and Computer knowledge. Required Experience -Visit visa/ Fresher / Experienced 0-2yrs Roles and Responsibilities - Attending calls, Mails...


  • Dubai, United Arab Emirates Apt Resources Full time

    **DOCUMENT CONTROLLER CUM ADMIN ASSISTANT**: **Job ID **:2615 **Location **:Dubai - United Arab Emirates **Industry **:FMCG / Foods / Beverage **Functional Area **:Administration AED 6,000.00 - 8,000.00 **Other Benefits **:As per UAE labor law **GCC Driving License **:No **Description: - Our client, a reputed trading company based in Dubai is...


  • Dubai, United Arab Emirates Planta Landscaping & Irrigation llc Full time

    Job Title : Admin/Document Controller (Construction) (Lady Preferred) Experience : 3 - 6 years Qualification : Bachelor degree in English, communication, Business Administration **Responsibilities**: - Proficient in MS Office. Receiving, distributing, and maintaining necessary records of all incoming and outgoing documents, indexing. - Related work...


  • Dubai, United Arab Emirates Purewater Technology LLC Full time

    **Job description** **Requirements**: - High school diploma - Must have knowledge in construction process and work procedure - Strong working knowledge of Microsoft office platforms - Minimum 3 years’ experience - Familiarity in site construction documentation - Excellent in team management - Strong communication skills, both written and verbal - Ability...


  • Dubai, United Arab Emirates Purewater Technology LLC Full time

    **Job description** **Requirements**: - High school diploma - Must have knowledge in construction process and work procedure - Strong working knowledge of Microsoft office platforms - Minimum 3 years’ experience - Familiarity in site construction documentation - Excellent in team management - Strong communication skills, both written and verbal - Ability...

  • Admin Assistant

    3 weeks ago


    Dubai, United Arab Emirates Fallen Leaves Full time

    Job Opening: Admin / Document Controller Industry: Interior Decoration Location: Dubai, UAE. - Attending phone calls and directing enquiries. - Carry out administrative tasks such as coordinating meetings and office communication. - Responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary...

  • Document Controller

    2 weeks ago


    Dubai, United Arab Emirates Naseema Al Nayan Document Clearing Services Full time

    The Documents Controller at Naseema Al Nayan Document Clearing Services is responsible for efficiently managing and organizing all documents within the company. They play a vital role in ensuring the smooth flow of information and maintaining accurate records. **Responsibilities**: - Establish and maintain an organized system for document storage,...

  • Document Controller

    2 months ago


    Dubai, United Arab Emirates DLR Group Middle East Full time

    We are currently on a lookout for **Document Controller & Admin Support** to join our growing team for Dubai Office. **Role Description**: - Coordinate all incoming and outgoing physical or digital documentation such as drawings, reports, samples, etc. are retrieved, collated, logged, organized, and distributed as necessary in a timely manner as directed...

  • Document Controller

    2 months ago


    Dubai, United Arab Emirates Naseema Al Layal Document Clearing Services Full time

    Naseema Al Layal Document Clearing Services is currently seeking a highly organized and detail-oriented individual to join our team as a Documents Controller. As a Documents Controller, you will play a crucial role in managing and organizing all incoming and outgoing documents, ensuring their accuracy, completeness, and timely processing. Your attention to...

  • Document Controller

    6 days ago


    Dubai, Dubai, United Arab Emirates Naseema Al Layal Document Clearing Services Full time

    Naseema Al Layal Document Clearing Services is currently seeking a highly organized and detail-oriented individual to join our team as a Documents Controller. As a Documents Controller, you will play a crucial role in managing and organizing all incoming and outgoing documents, ensuring their accuracy, completeness, and timely processing. Your attention to...


  • Dubai, United Arab Emirates Jawad Business Group Full time

    The Office Administrator cum Document Controller is responsible for ensuring efficient office operations and managing the company's documentation processes. This dual role combines administrative support with document control duties to maintain organized and effective business functions. **Key Responsibilities**: **Administrative Duties**: **Office...


  • Dubai, United Arab Emirates K4 Technical Services Full time

    **Responsibilities**: - Proficient in MS Office. Receiving, distributing, and maintaining necessary records of all incoming and outgoing documents, indexing. - Related work experience in office work, documentation, and control knowledge of Engineering disciplines like Civil, Mechanical, Electrical, etc., is preferable - Coordinate all activities related to...

  • Document Controller

    3 days ago


    Dubai, United Arab Emirates Fiqraa Full time

    April 27, 2024 - Posted by: admin - Categories: **Responsibilities**: - Manage and control the flow of documents in a structured and organized manner. - Maintain document filing systems and ensure proper storage and retrieval of documents. - Coordinate document reviews and approvals, ensuring all versions are up-to-date. - Collaborate with project teams to...