Office Admin Document Controller

1 week ago


Dubai, United Arab Emirates Jawad Business Group Full time

The Office Administrator cum Document Controller is responsible for ensuring efficient office operations and managing the company's documentation processes. This dual role combines administrative support with document control duties to maintain organized and effective business functions.

**Key Responsibilities**:
**Administrative Duties**:
**Office Management**:

- Oversee daily office operations to ensure a smooth workflow.
- Manage office supplies and equipment, ensuring adequate stock and functionality.
- Coordinate maintenance and repairs for office facilities and equipment.
- Implement and maintain office policies and procedures.

**Support Services**:

- Provide administrative support to staff, including scheduling meetings, arranging travel, and preparing documents.
- Assist in the preparation of reports, presentations, and correspondence.

Greet and assist visitors, ensuring a professional and welcoming environment.

**HR and Financial Support**:

- Assist with HR-related tasks such as maintaining employee records, coordinating interviews, and onboarding new employees.
- Support financial activities by processing invoices, managing petty cash, and assisting with budget tracking.

**Document Control Duties**:
**Document Management**:

- Develop and maintain a document management system for both physical and electronic documents.
- Ensure that all documents are properly categorized, stored, and easily retrievable.
- Implement and enforce document control procedures and standards.

**Documentation Process**:

- Track and manage document lifecycle, from creation to archiving.
- Review and update documents to ensure accuracy and compliance with company standards.
- Control access to documents, ensuring confidentiality and security.

**Quality Assurance**:

- Conduct regular audits to ensure document accuracy and compliance with industry regulations.
- Implement corrective actions to address discrepancies in documentation.

**Coordination and Communication**:

- Coordinate with various departments to gather and distribute necessary documentation.
- Communicate document control policies and procedures to staff, providing training and support as needed.

**Skills and Qualifications**:
**Education**:

- Bachelor's degree in Business Administration, Management, or a related field.

**Experience**:

- Proven experience in office administration and document control.
- Familiarity with document management systems and office software (e.g., MS Office, SharePoint).

**Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
- Knowledge of document control standards and practices.

**Other Requirements**:

- Understanding of data protection and confidentiality principles.
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.

**Reporting Structure**:

- Reports to: Office Manager/Director of Operations
- Supervises: Office Assistants (if applicable)

**Working Conditions**:

- Full-time position, typically within standard business hours.
- May require occasional overtime to meet deadlines.
- Office-based role with potential for occasional travel.

Pay: AED3,000.00 - AED5,000.00 per month

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Office Admin: 1 year (preferred)

**Location**:

- Dubai (preferred)



  • Dubai, United Arab Emirates Century Gulf Overseas Full time

    **Century Gulf Overseas** is the leading Immigration Consultants in Dubai., Our goal is to be the favored and most trusted immigration Consultants company in the GCC. We offer reasonable financially savvy approaches to the greater part of our customers. **Position: Admin/Document Controller** **Salary: To be discussed.** We are looking for an Admin/...


  • Dubai, United Arab Emirates FALCONS GT MOTORS FZCO Full time

    **Responsibilities**: - Manage and organize all company documents, both physical and digital. - Ensure proper documentation of all incoming and outgoing correspondence. - Implement and maintain document control procedures to ensure efficiency and accuracy. - Coordinate with various departments to gather and update documents as required. - Create and...


  • Dubai, United Arab Emirates Creative Concepts Building Maintenance & Decoration Full time

    **Document Controller Duties and Responsibilities** - General Admin works. - Basic understanding of construction projects and documentation system - Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations - Responsible for project folder set up, folder maintenance process, formulating registers...


  • Dubai, Dubai, United Arab Emirates Creative Concepts Building Maintenance & Decoration Full time

    Document Controller Duties and Responsibilities General Admin works. Basic understanding of construction projects and documentation system Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations Responsible for project folder set up, folder maintenance process, formulating registers and the...


  • Dubai, United Arab Emirates Purewater Technology LLC Full time

    **Job description** **Requirements**: - High school diploma - Must have knowledge in construction process and work procedure - Strong working knowledge of Microsoft office platforms - Minimum 3 years’ experience - Familiarity in site construction documentation - Excellent in team management - Strong communication skills, both written and verbal - Ability...


  • Dubai, United Arab Emirates IDP Engineering Consultancy Full time

    **ADMIN/ DOCUMENT CONTROLLER** 1. Having Experience in Construction related field is a plus. 2. Keeping documents for Clients/Consultants/Contractors and sub-contractors in an organized manner. 3. Filtering the call and taking details/concerns before transferring to the respective staff or to the Managing Director. 4. Preparing offer letters, contracts,...


  • Dubai, United Arab Emirates Planta Landscaping & Irrigation llc Full time

    Job Title : Admin/Document Controller (Construction) (Lady Preferred) Experience : 3 - 6 years Qualification : Bachelor degree in English, communication, Business Administration **Responsibilities**: - Proficient in MS Office. Receiving, distributing, and maintaining necessary records of all incoming and outgoing documents, indexing. - Related work...

  • Admin Assistant

    2 weeks ago


    Dubai, United Arab Emirates MASTER CASTLE CLEANING SERVICES Full time

    Compnay name : Master castle cleaning services Position for hiring - Admin assitant / Document controller Required Qualification - Graduate / Post Graduate / any Equalent degree with Excellent Communication skills and Computer knowledge. Required Experience -Visit visa/ Fresher / Experienced 0-2yrs Roles and Responsibilities - Attending calls, Mails...

  • Admin Assistant

    3 weeks ago


    Dubai, United Arab Emirates Fallen Leaves Full time

    Job Opening: Admin / Document Controller Industry: Interior Decoration Location: Dubai, UAE. - Attending phone calls and directing enquiries. - Carry out administrative tasks such as coordinating meetings and office communication. - Responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary...


  • Dubai, United Arab Emirates K4 Technical Services Full time

    **Responsibilities**: - Proficient in MS Office. Receiving, distributing, and maintaining necessary records of all incoming and outgoing documents, indexing. - Related work experience in office work, documentation, and control knowledge of Engineering disciplines like Civil, Mechanical, Electrical, etc., is preferable - Coordinate all activities related to...

  • Document Controller

    2 months ago


    Dubai, United Arab Emirates DLR Group Middle East Full time

    We are currently on a lookout for **Document Controller & Admin Support** to join our growing team for Dubai Office. **Role Description**: - Coordinate all incoming and outgoing physical or digital documentation such as drawings, reports, samples, etc. are retrieved, collated, logged, organized, and distributed as necessary in a timely manner as directed...


  • Dubai, United Arab Emirates DLR Group Middle East Full time

    We are currently on a lookout for **Document Controller & Admin Support** to join our growing team for Dubai Office. **Role Description**: - Coordinate all incoming and outgoing physical or digital documentation such as drawings, reports, samples, etc. are retrieved, collated, logged, organized, and distributed as necessary in a timely manner as directed...

  • Document Controller

    6 days ago


    Dubai, United Arab Emirates Fiqraa Full time

    April 27, 2024 - Posted by: admin - Categories: **Responsibilities**: - Manage and control the flow of documents in a structured and organized manner. - Maintain document filing systems and ensure proper storage and retrieval of documents. - Coordinate document reviews and approvals, ensuring all versions are up-to-date. - Collaborate with project teams to...

  • Document Controller

    2 months ago


    Dubai, United Arab Emirates Pure water Technology Full time

    **Requirements**: - High school diploma - Must have knowledge in construction process and work procedure - Strong working knowledge of Microsoft office platforms - Minimum 3 years’ experience - Familiarity in site construction documentation - Excellent in team management - Strong communication skills, both written and verbal - Ability to multitask and...

  • Document Controller

    2 weeks ago


    Dubai, United Arab Emirates Pure water Technology Full time

    **Requirements**: - High school diploma - Must have knowledge in construction process and work procedure - Strong working knowledge of Microsoft office platforms - Minimum 3 years’ experience - Familiarity in site construction documentation - Excellent in team management - Strong communication skills, both written and verbal - Ability to multitask and...


  • Dubai, Dubai, United Arab Emirates Purewater Technology LLC Full time

    Job descriptionRequirements: High school diploma Must have knowledge in construction process and work procedure Strong working knowledge of Microsoft office platforms Minimum 3 years' experience Familiarity in site construction documentation Excellent in team management Strong communication skills, both written and verbal Ability to multitask and prioritize...

  • Document Controller

    3 weeks ago


    Dubai, United Arab Emirates Fiqraa Full time

    April 13, 2024 - Posted by: admin - Categories: **Responsibilities**: - Manage and control the flow of documents, ensuring they are properly organized, stored, and archived. - Create and maintain document databases and filing systems. - Coordinate document reviews and approvals, and distribute final versions to appropriate parties. - Monitor document...

  • Document Controller

    7 days ago


    Dubai, United Arab Emirates Al Adrak Contracting Co. LLC - Dubai Full time

    **Admin/Document Controller (Site/ Office)** **Requirement - 1 nos** **Qualifications and Experience** - Bachelor Degree - Strong Communication skills, both Oral and Written - Experience in working in a deadline environment **Job description** - Responsible for Controlling, tracking, issuing of complete project documentation such as incoming and outgoing...

  • Document Controller

    2 weeks ago


    Dubai, United Arab Emirates Purewater Technology LLC Full time

    **Job description** **Requirements**: - High school diploma - Must have knowledge in construction process and work procedure - Strong working knowledge of Microsoft office platforms - Minimum 3 years’ experience - Familiarity in site construction documentation - Excellent in team management - Strong communication skills, both written and verbal - Ability...

  • Document Controller

    2 months ago


    Dubai, United Arab Emirates Interior Design & Architectural Office Full time

    Qualifications: - (aconex, project administration etc.) with experience in Project Admin - College Degree of Business Administration or any related field - Design Background is preferred. - Experience in Data Management - Excellent communication skills both verbal and written - Excellent writing and proof-reading skill (spelling and grammar check) -...