Purchase Assistant

7 months ago


Dubai, United Arab Emirates AWS DISTRIBUTION Full time

**Job Summary**: As a Purchase Assistant in the electronics industry, you will be responsible for supporting the procurement team in sourcing, purchasing, and managing inventory of electronic components, equipment, and supplies. Your role involves liaising with suppliers, processing purchase orders, monitoring stock levels, and ensuring timely delivery of high-quality electronic products to meet production requirements.

**Responsibilities**:

- **Sourcing and Supplier Management**:

- Identify and source electronic components, parts, and equipment from reputable suppliers and vendors.
- Evaluate supplier capabilities, negotiate pricing, terms, and contracts, and secure competitive quotations.
- Maintain relationships with suppliers, addressing any issues or concerns to ensure product quality and availability.
- **Purchase Order Processing**:

- Generate purchase orders accurately based on production schedules, inventory levels, and material requirements planning.
- Verify product specifications, quantities, pricing, and delivery schedules before issuing purchase orders.
- Monitor and track purchase orders to ensure timely delivery and resolve any discrepancies or delays.
- **Inventory Control and Management**:

- Monitor inventory levels of electronic components, parts, and supplies, including semiconductors, capacitors, resistors, and connectors.
- Coordinate with inventory control team to conduct regular stock checks, reconcile discrepancies, and update inventory records.
- Anticipate demand fluctuations and adjust inventory levels to prevent stockouts or excess inventory.
- **Quality Assurance and Compliance**:

- Ensure that purchased electronic products and components meet quality standards, specifications, and regulatory requirements.
- Perform incoming inspections of goods, documenting any defects or discrepancies, and initiating corrective actions as needed.
- Maintain records of product certifications, compliance documents, and supplier qualifications.
- **Documentation and Reporting**:

- Maintain accurate records of purchasing transactions, including purchase orders, invoices, receipts, and supplier contracts.
- Generate reports on purchasing activities, inventory levels, supplier performance, and cost analysis.
- Analyze procurement data to identify cost-saving opportunities, streamline processes, and optimize inventory management.
- **Communication and Collaboration**:

- Collaborate with cross-functional teams, including engineering, manufacturing, and logistics, to understand material requirements and production schedules.
- Communicate effectively with suppliers, vendors, and freight forwarders regarding order status, delivery schedules, and product specifications.
- Address inquiries, concerns, and feedback from internal stakeholders and suppliers in a timely and professional manner.

**Qualifications**:

- Bachelor's degree in Business Administration, Supply Chain Management, or related field (preferred).
- Proven experience (1-3 years) in purchasing, procurement, or supply chain management, preferably in the electronics industry.
- Knowledge of electronic components, parts, and manufacturing processes is advantageous.
- Familiarity with inventory management systems and procurement software.
- Strong negotiation skills, attention to detail, and analytical abilities.
- Excellent communication, interpersonal, and organizational skills.
- Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.

**Experience**:

- ELECTRONICS PROCUREMENT: 3 years (preferred)


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