Site Decument Controller
1 month ago
**Key Responsibilities**:
- **Document Management**:
- Organize, maintain, and update project-related documentation, including drawings, specifications, contracts, change orders, RFIs (Requests for Information), submittals, and site reports.
- Ensure that all documentation is correctly filed and easily accessible (both physical and digital formats).
- Control the distribution and flow of documents between various stakeholders, including architects, contractors, subcontractors, suppliers, and the client.
- Implement and maintain document control procedures to ensure proper classification, storage, and retrieval of project documents.
- **Version Control**:
- Monitor and ensure that all document revisions and updates are recorded accurately.
- Maintain a version-controlled register of documents to avoid the use of outdated or incorrect information.
- **Compliance & Standards**:
- Ensure all documents meet legal, regulatory, and project-specific standards.
- Follow company-specific document control procedures and guidelines, ensuring compliance with industry standards such as ISO 9001 or other relevant quality management systems.
- **Communication & Coordination**:
- Serve as a liaison between different teams (design, engineering, procurement, etc.) to ensure the timely exchange of information.
- Track document approvals, changes, and issues in a timely manner to avoid project delays.
- Coordinate with external stakeholders to ensure the correct version of documents is sent and received.
- **Data Entry & Reporting**:
- Update and maintain project schedules, logs, and other tracking systems related to document flow.
- Prepare and provide regular reports on the status of documentation for project managers and stakeholders.
- **Archiving and Retention**:
- Archive project documents after project completion as per the company’s retention policies.
- Ensure the safe storage and retrieval of project documents for future reference or legal purposes.
- **Site Support**:
- Provide on-site support to the project team regarding document-related queries and requirements.
- Ensure that documents are up-to-date and available on-site for the construction or fit-out teams to access.
- **Problem Solving**:
- Identify issues or discrepancies in documentation and work with the project team to resolve them.
- Proactively assist in finding solutions to streamline document management processes.
**Key Skills and Qualifications**:
- **Educational Requirements**:A Bachelor’s degree or diploma in a relevant field such as construction management, civil engineering, architecture, or business administration.
- **Experience**:Proven experience as a Document Controller in construction, interior fit-out, or similar industries (typically 2-5 years of experience).Familiarity with managing project documentation in an office or construction site environment.
- **Technical Skills**:Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management software.Knowledge of digital document management systems and database tools.
- **Attention to Detail**:Strong organizational skills and attention to detail.Ability to manage large volumes of information and documentation accurately.
- **Communication Skills**: Excellent verbal and written communication skills.Ability to liaise with internal and external stakeholders and maintain professional relationships.
- **Time Management**: Strong ability to prioritize tasks and manage time efficiently.Capable of handling multiple projects simultaneously and meeting deadlines.
- **Knowledge of Construction & Fit-Out Processes**: Familiarity with construction and interior fit-out terminology, processes, and workflows.Understanding of construction documents like drawings, specifications, RFIs, submittals, etc.
- **Problem-Solving and Analytical Skills**:Ability to identify potential issues related to document management and resolve them quickly.
- Proactively anticipate challenges and take action to minimize disruptions.
**Working Conditions**:
- On-site presence is typically required, depending on the project stage.
- May involve overtime or weekend work to ensure timely documentation and approvals.
- Work environment may include exposure to construction sites, so adherence to safety protocols and wearing protective gear may be necessary.
Pay: AED5,000.00 - AED7,000.00 per month
Application Deadline: 17/11/2024
Expected Start Date: 01/12/2024
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