Site Document Controller
2 months ago
**About Us**:
We are leading engineering and construction firm dedicated to delivering innovative and sustainable design solutions. We specialize commercial, residential, and infrastructure projects, and we pride ourselves on our commitment to excellence, integrity, and client satisfaction.
**Position Overview**:We are seeking Document Controller who will be responsible for managing and overseeing the documentation process within the organization. This role involves ensuring that all documents are accurately maintained, organized, and easily accessible. The Document Controller will work closely with various departments to manage the flow of documents, implement document control procedures, and support compliance with organizational and regulatory requirements.
**Key Responsibilities**:
- **Document Management**: Oversee the lifecycle of documents, including creation, distribution, revision, and archiving. Ensure that all documents are properly categorized and stored in accordance with company policies and procedures.
- **Document Control Systems**: Implement and maintain document control systems and procedures. Use software tools to manage document versions, track changes, and ensure document integrity.
- **Compliance and Standards**: Ensure that document control practices comply with regulatory requirements and industry standards. Stay updated with relevant guidelines and best practices.
- **Coordination**: Work with various departments to ensure that document control procedures are followed. Facilitate communication between teams to manage document-related issues and requests.
- **Training and Support**: Provide training and support to staff on document control processes and tools. Assist with onboarding new employees in document management practices.
- **Quality Assurance**: Conduct regular audits of document control systems to identify and rectify any issues. Ensure that all documentation is accurate, complete, and up-to-date.
- **Reporting**: Generate reports on document control activities, including tracking document revisions, managing document requests, and monitoring compliance.
- **Confidentiality**: Handle sensitive and confidential information with discretion. Ensure that all documentation is secured and protected against unauthorized access.
**Qualifications**:
- **Education**: Bachelor’s degree in Business Administration, Information Management, or a related field preferred.
- **Experience**: Minimum of 3 years of experience in document control or a similar role. Experience with document management software and systems is required.
**Skills**:
- Strong organizational and multitasking skills.
- Attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
**Knowledge**: Understanding of document control processes, industry standards, and regulatory requirements.
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