HR Administrator
6 months ago
We are recruiting an experienced HR Administrator for a leading international professional services firm in their Dubai office.
This role will support the Business Operations Manager on all people-related matters with the intention to grow the role as the office develops, including:
- Recruitment & Selection including providing interview support and liaising with recruitment agencies and updating the recruitment portal
- Assist in the preparation of first drafts of employment contracts when requested including immigration and visa activity
- Be responsible for updating accurately all HR systems
- Update all memberships and practising certificates
- Monitor probation periods for new employees and maintain diary dates
- Co-ordinate leavers and exit interviews and produce all types of reference requests on demand
- Work with HR on annual performance appraisal process and job descriptions
- Assist HR Manager with research required in relation to employee benefits and salary benchmark data across the legal sector
- Assist with the maintenance of accurate records for family-friendly leave, sickness absence leave, holiday and business travel leave
- Deal with policy or procedural queries from employees in a timely manner ensuring advice provided is in line with agreed Firm policies
- Produce and maintain up-to-date organisation charts
- Producing monthly headcount reports and other ad hoc reports as required
- Keeping up to date FAQs to respond to queries as well as Decision logs to inform future best practice.
- Assist Business Operations Manager and team on an ad hoc basis.
Education, Skills & Experience
Essential:
- At least 1-2 years' experience in an administrative position
- Superb written and verbal communications
- Proficient in Microsoft Word, PowerPoint and Excel
Desirable:
- HR qualification
- Previous experience in an HR department
- Previous experience in a law firm or professional services firm
- Excellent attention to detail and accuracy
- Communicate clearly and effectively, both verbally and in writing, with people at all levels of the organisation; this will include the production of high quality correspondence
- Excellent time management & organisational skills
- Work independently and as a team member (in an office environment or remotely from time to time)
- Tact and diplomacy to deal with confidential matters
- Manage a complex and demanding workload and priorities tasks and projects to meet work standards and personal performance targets;
- Use and update online systems accurately, including the intranet, databases, word documents, and spreadsheets
- Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements; and
- Work in a flexible manner and respond to changing circumstances and emergency situation; this require a willingness to occasionally work outside normal working hours/days when requested
- Have a genuine interest in developing own IT skills
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