Administrator Quality, EHS

2 weeks ago

Dubai, United Arab Emirates Jet Aviation Full time

The Quality Assurance Assistant is responsible for most of the administrative tasks within the Jet Aviation Dubai (JDXB) quality assurance system.

**Main Responsibilities**:

- Manage authorizations for certifying staff
- Organize all administrative matters of Jet Aviation Dubai (JDXB) in regard to the certification of the Aircraft Maintenance Organization (AMO), liaises with the National Aviation Authorities (NAA), and edit and administer the quality assurance documentation, mainly the manuals (such as the Maintenance Organization Exposition - MOE)
- Maintain the library of legal texts (CAR 145.45)
- Supervise due dates and deadlines, run the agenda of the Director Quality Assurance (DQA) and his department
- Assure the supply with office material of the quality assurance offices
- Report Safety hazards, incidents and injuries. Be familiar with emergency instructions
- Participate to the Safety Management System implementation, review and continuous improvement
- Participate in SAG meetings

The Quality Assurance Assistant supports the Director Quality Assurance (DQA) in the following matters:

- preparation of a yearly schedule for internal audits
- follow up the corrective actions from any department manager or staff thereof, in case of discrepancies related to quality
- assist external auditors during audits, inspections and investigations
- follow-up of occurrence reporting, maintain the reporting data base
- follow up the evaluation and approval of all suppliers and subcontractors on a regular basis, maintain the subcontractor list
- Manage the work away from home base and one-off authorization process
- Assist to develop, with Training Coordinator, coaching material to build quality / safety / human factor awareness
- Carrying out internal audits/supplier audits in accordance with the quality audit program

**Minimum Requirements**:

- Minimum 3 years of Aviation experience, out of which 2 years of experience in a quality and safety assurance environment
- Comprehensive knowledge of Aviation Regulations
- College Degree

**Desired Characteristics**:

- Communication - written, verbal, presentation
- Computer skills - MS Office
- Effective report writing and procedure / process writing skills
- Knowledge of Auditing techniques
- Excellent analytical abilities to grasp the key points from complicated details
- Self-starter and has the ability to use his own initiative
- Thorough familiarity with the organization's Management Exposition.
- Project Management / Willingness to take on a wide range of tasks
- English: 3 (must)

1= basic; 2 = intermediate; 3 = fluent

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