Fbo Quality and Safety Administrator

7 months ago


Dubai, United Arab Emirates Luxaviation Full time

ExecuJet Middle East is currently seeking a FBO quality & Safety Administrator to fill a vacancy within our Fixed Based Operation (FBO).

**JOB PURPOSE**

T he main objective of the role is to ensure all authority Quality and safety requirements are met within our FBO and ensure the Audit program follows all regulations.

**KEY RESPONSIBILITIES**
- Compile, format and publish company documentation to company standards for internal as well as GCAA and other NAA’s approval with respect to continued airworthiness and operations including company procedures and forms.
- Offer administrative support to the quality department
- To control the documentation internal and external approval process and record system
- To control the distribution of all company issued documentation through Q-Pulse and the LAN including upkeep of the master distribution index and distribution status control system
- To follow up on document distribution/amendment and escalate as necessary any lapses in end user compliance within stipulated time scales
- To format, control and distribute company Safety Bulletins
- To maintain and highlight monthly any certificate due items as per the NAA certificates control system
- To assist with Q-Pulse staff training for document distribution and CAPA’s
- To assist the Quality Assistant and Quality Manager with administration of the Q-Pulse system
- Leave cover (training to be provided in all aspects of Ops Administration).
- Assist other administrators when required
- Cover of Reception calls when required

**PERSON SPECIFICATION**

**Education, Experience, Knowledge Skills and Abilities**
- Minimum three (3) years in Administration
- Previous experience in Quality and Safety preferred
- Q-Pulse experience desirable
- Good command of the English language - both verbal and written
- Experienced user of Microsoft Office suite of products

**Personal Characteristics**
- Professional
- Attention to detail essential
- Ability to work under pressure
- Ability to work in a team and independently
- Strong organizational skills
- Ability to work under time constraints
- Patience, tolerance and a positive approach


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