Admin and Listing Coordinator

2 months ago


Dubai, United Arab Emirates Tanami Properties L.L.C. Full time

The Admin and Listing Coordinator plays a vital role in the real estate team by managing administrative tasks and coordinating property listings. This role ensures that all property listings are accurate, up-to

Key Responsibilities:
**1. Listing Management**:

- Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos.
- Input and update listing details on Multiple Listing Services (MLS) and other real estate platforms.
- Ensure all listings are accurate, complete, and compliant with legal and industry standards.
- Coordinate and schedule property showings, open houses, and photoshoots.

**2. Administrative Support**:

- Provide general administrative support to the real estate team, including managing calendars, scheduling meetings, and handling correspondence.
- Prepare and maintain real estate documents, contracts, and agreements.
- Assist with client communication, including responding to inquiries and providing updates on listing status.
- Manage office supplies and equipment, ensuring the office environment is organized and efficient.

**3. Marketing Support**:

- Assist in creating marketing materials for property listings, such as brochures, flyers, and social media posts.
- Coordinate with photographers, videographers, and other vendors to produce high
- quality marketing content.
- Monitor and update social media accounts with new listings and relevant content.

**4. Client Relations**:

- Act as a point of contact for clients, providing them with information and updates regarding their listings.
- Maintain positive relationships with clients, ensuring their needs are met throughout the listing process.
- Handle client feedback and concerns, escalating issues to the appropriate team members when necessary.

**5. Data Management**:

- Maintain and organize client and listing databases, ensuring all information is up-to-date and easily accessible.
- Generate reports and analytics on listing performance, client activity, and other key metrics.
- Ensure confidentiality and security of sensitive client and company information.

**6. Compliance and Documentation**:

- Ensure all listings comply with local, state, and federal regulations.
- Keep track of important deadlines and ensure all required documents are completed and filed appropriately.
- Stay updated on industry regulations and best practices to ensure compliance.

**Requirements**:

- Education: High school diploma or equivalent; a degree in business administration, real estate, or a related field is preferred.
- Experience:

- Previous experience in real estate administration, property management, or a similar role is highly desirable.
- Familiarity with MLS platforms and real estate software.

**Skills**:

- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team.
- Attention to detail and accuracy.
- Customer service-oriented with a professional demeanor.



  • Dubai, United Arab Emirates Vacay Luxury Vacations Full time

    About Us: Vaccay Luxury Holiday Homes is a leading provider of holiday homes, offering premium vacation rentals in the most sought-after locations. We are dedicated to providing exceptional service and memorable experiences for our guests. We are currently seeking a detail-oriented and enthusiastic Holiday Homes Admin cum Listing Coordinator to join our...


  • Dubai, United Arab Emirates Arabian Sunrise Properties Full time

    Coordinating with owners of properties regarding the status of their properties and coordinating viewings for their properties; Negotiating the prices; List properties in specific portals; Deal with DLD and RERA portals in creating Forms A,B,F, A to A; Monitoring renewal of developers agreements; Supervise the admin needs in the office;

  • Listing Admin

    6 months ago


    Dubai, United Arab Emirates Maverick Realty Full time

    Key Responsibilities - **Permit Management**: Fluent in obtaining and managing permits through Trakheesi, ensuring all leasing activities are compliant with local regulations. - **Property Listings**: Responsible for conducting verified checks on Property Finder, ensuring all listings are accurate, up-to-date, and meet our quality standards. - **Customer...


  • Dubai, United Arab Emirates Sejourne Holidays Homes Full time

    Should be aware of the DTCM procedures regarding Holiday Homes in Dubai - Determined, driven, and a passionate Admin cum Listing Coordinator. - Coordination of move in and move out. - Doing the monthly report and updates to manager - Holiday home experience is mandatory 3000 AED Salary Plus visa, Medical Insurance and paid annual leave. **Salary**:...


  • Dubai, United Arab Emirates Forest Hills Real Estate Full time

    **Company Description** **Role Description** This is a full-time on-site role for an Experienced Admin with Listing Experience at Forest Hills Real Estate in Dubai. As an Admin, your day-to-day tasks will include: - Manage and update property listings - Assist with administrative duties related to real estate operations - Coordinate with agents and...


  • Dubai, United Arab Emirates Luxury Estates Real Estate Full time

    Luxury Estates Real Estate is looking for an experienced **Telecaller and Administrator** with at least One Year Experience working in Dubai. **Duties & Responsibilities**: - Facilite sales process and can prepare the required documents - Coordinate and facilate property viewings - Evaluate potential tenants, perform background checks, and finalize lease...


  • Dubai, United Arab Emirates Classic Properties Real Estate LLC Full time

    Job Title: Property Coordinator (Admin) Department: Property Management Reports To: Property Manager Summary: The Admin is responsible for the administrative and clerical support of the real estate listing process. This includes creating and managing property listings, coordinating with sellers and buyers, and providing administrative support to the real...


  • Dubai, United Arab Emirates HERE PROPERTIES Full time

    **Receptionist** Here Properties is looking for an experienced Admin, Listing and Leads Coordinator with Real Estate experience to join our team. **Responsibilities** - Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible - Schedule necessary appointments with all parties, including open...


  • Dubai, United Arab Emirates White Stag Properties Full time

    **Company Description**: White Stag Properties is an ambitious real-estate agency, dealing in buying, sales and rentals, based in the heart of Dubai in Business Bay. We have a professional and dynamic office environment and multicultural team. At White Stag Properties, we foster a flat organizational structure where every voice matters, and team members have...


  • Dubai, United Arab Emirates Growbox Group Full time

    Growbox looking for an experienced Admin, Listing and Leads Coordinator with Real Estate experience to join our team. **Responsibilities**: - Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible - Schedule necessary appointments with all parties, including open houses and the final...

  • Listing Agent

    6 months ago


    Dubai, United Arab Emirates Elita Homes Full time

    Hiring an Admin / Listing Agent for a Real Estate Company: - Experience working in a Real Estate company in Dubai - Knowledge and experience in Listing Properties on portals (Property Finder, Bayut etc) - Knowledge of Contracts A, B, F - Ability to work with data and perform administrative tasks - Ability to work with CR and fast learner Send your CV with...

  • Listing Agent

    6 months ago


    Dubai, United Arab Emirates Elita Homes Full time

    Hiring an Admin / Listing Agent for a Real Estate Company: - Experience working in a Real Estate company in Dubai min 1 year - Knowledge and experience in Listing Properties on portals (Property Finder, Bayut etc) - Knowledge of Contracts A, B, F - Ability to work with data and perform administrative tasks - Ability to work with CRM and fast learner Send...

  • Admin Listing Agent

    6 months ago


    Dubai, United Arab Emirates Prosper Homes Real Estate Full time

    Administrative Assistant - Office Admin Location: Reemas Building, Sheikh Zayed Road. Basic Salary: AED 2500 - 3500 We are looking for an experienced Admin. **Requirements**: - Min. 2 Years of Experience as Admin in *Real Estate Brokerage*. - Oversee Portal requirements & listing updates on (propertyfinder, bayut & dubizzle) - Well Versed with Property...


  • Dubai, United Arab Emirates PH LLC Full time

    We are looking for real estate experienced female admin to join a fast growing Real Estate Company. **Requirements and skills**: - Experience of Listings Admin is a must** - Knowledge of the admin work - Experience of Listing at the portals (Property Finder, Bayut etc) and CRM is must - Management of the leads and clients - Well spoken in English...

  • Listing Admin

    6 months ago


    Dubai, United Arab Emirates KBA ARCADIA REAL ESTATE LLC Full time

    **Responsibilities**: - Creating, Editing, Updating and Publishing listings on Property Expert, Bayut and Dubizzle thru the relevant CRM's. - **Maintain and update client databases, ensuring accurate and current information.**: - Prepare and manage documentation for real estate transactions, including contracts, listings, and other legal documents. -...


  • Dubai, United Arab Emirates McCone Properties Full time

    Location: Dubai **Salary**: To Be Discussed Department: Marketing About the Role We are looking for a creative and enthusiastic Listing Admin to join our fast-growing team. - Minimum 1-year experience in Real Estate brokerage. - Plan, coordinate, direct, and control the day-to-day admin activities and duties - Thorough knowledge of Property Listings on...

  • Admin Coordinator

    6 months ago


    Dubai, United Arab Emirates Arab Vision Real Estate Brokers Full time

    **JOB DESCRIPTION** We’re looking for a talented and motivated **Admin Coordinator** (Female) to join our team. Arab Vision Real Estate offers property sales, property leasing and investment advisory to broad selection of properties in Dubai. **Responsibilities include** - Putting Ads, taking permits and managing listings on Property Portals while...


  • Dubai, United Arab Emirates Elamel Properties LLC Full time

    **Job description** **Responsibilities**: Must be knowledgeable about property transfer process. Knowledgeable of the listing rules from Off plan to Off Plan Resale and Secondary Market Gather all listing information and mandatory documents for listing requirements. Organize the property details which include Photos, videos, floor plans, a title deed,...

  • Admin Coordinator

    6 months ago


    Dubai, United Arab Emirates Global Career Heights (GCH) Full time

    We are GCH and we are hiring for Admin Coordinator for one of our client who are into premium property development. Qualifications: 1+ year of experience as Admin coordinator Excellent communication and organization skills. **Salary**: Up to AED 7000 **Job Types**: Full-time, Permanent **Salary**: AED6,000.00 - AED7,000.00 per month **Experience**: -...

  • Admin Coordinator

    6 months ago


    Dubai, United Arab Emirates Global Career Heights (GCH) Full time

    We are GCH and we are hiring for Admin Coordinator for one of our client who are into premium property development. **Responsibilities**: schedule meetings attendance activity tracking other administrative tasks Qualifications: 1+ year of experience as Admin coordinator Excellent communication and organization skills **Salary**: Up to AED 7000 **Job...