Admin Sales Coordinator
3 months ago
**Job Overview**:
**Key Responsibilities**:
**Administrative Support**:
- Maintain office supplies inventory and place orders when necessary.
- Organize and maintain physical and digital files, ensuring they are up-to-date and easily accessible.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
**Sales Coordination**:
- Assist the sales team with preparing and processing sales orders, quotations, and invoices.
- Track and manage sales leads, inquiries, and follow-ups to ensure timely communication with clients.
- Coordinate with clients and vendors to handle orders, shipments, and deliveries.
- Support sales team in preparing presentations, proposals, and reports.
**Customer Service**:
- Respond to customer inquiries promptly and professionally, providing information about products, services, and order status.
- Resolve customer complaints or direct them to the appropriate department for further action.
- Maintain strong relationships with clients to ensure repeat business and customer satisfaction.
**Bookkeeping and Accounts Management**:
- Assist in maintaining accurate financial records, including processing receipts, invoices, and expense reports.
- Manage petty cash, record transactions, and ensure all financial data is up-to-date.
- Support the finance team in preparing monthly financial reports and reconciling accounts.
- Assist with payroll processing, including tracking employee attendance and leave records.
**Data Management and Reporting**:
- Update and maintain the CRM system with accurate client and sales data.
- Generate regular sales and inventory reports to support decision-making processes.
- Monitor sales targets and assist in preparing sales forecasts.
**Office Management**:
- Ensure the office environment is well-maintained, clean, and conducive to a productive work atmosphere.
- Manage office equipment and coordinate repairs or maintenance as needed.
**Required Qualifications**:
**Education**:
- Basic or bachelors degree in Business Administration, Accounting, or a related field is preferred.
**Experience**:
- Minimum of 1-2 years of experience in an administrative, sales coordination, or similar role.
- Experience with basic bookkeeping and familiarity with accounting principles.
**Technical Skills**:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Knowledge of accounting software such as Zoho books, QuickBooks, Tally, or similar is an advantage.
- Familiarity with CRM systems and sales databases.
**Soft Skills**:
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills, with the ability to interact professionally with clients and team members.
- Problem-solving mindset and the ability to work under pressure.
- Strong time management skills and the ability to prioritize tasks effectively.
**Preferred Qualifications**:
- **Accounting Knowledge**:
- Basic understanding of bookkeeping, financial reporting, and account reconciliation.
- Familiarity with handling GST, VAT, and other basic tax documentation.
- **Additional Skills**:
- Experience in sales support, customer service, or operations coordination.
- Familiarity with logistics, shipping, and order management processes.
**Benefits**:
- Competitive salary package.
- Health and wellness benefits [if applicable].
- Professional development and growth opportunities within the company.
- Collaborative and supportive work environment.
**Preferred Language**:
- Malayalam
- Arabic
- English
- Tagalog
**How to Apply**:
Pay: AED2,000.00 - AED3,000.00 per month
Ability to commute/relocate:
- Abu Dhabi: Reliably commute or planning to relocate before starting work (preferred)
Application Question(s):
- Mention Visa Status and If you have own visa please mention.
- Mention availability and notice period.
Application Deadline: 03/10/2024
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