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Admin /supply Chain & Merchandiser Coordinator

7 months ago

Abu Dhabi, United Arab Emirates Danniyeh Royal Trading Full time

**Admin/Supply Chain & Merchandiser Coordinator**

We are looking for an experienced Admin/Supply Chain & Merchandiser Coordinator to perform following responsibilities.
- Keep track of the submitted RFQs from sourcing process up to delivery as per allocated budgets.
- Maintain record of all procurement process, POs/Contract/RFQs and mark them achieving standards.
- Assist supply chain in procurement in line with procurement policies, processes and quality standards.
- Work closely with Procurement Specialist in ensuring completion of Contract Registers, reviewing different checklists and ensuring completion of documentary requirements
- Monitor contract closing deadlines per procurement master tracker and flag issues accordingly.
- Liaise with suppliers to ensure timely delivery according to agreed schedules
- Assist and/or Prepare goods received notes and service completion notes for all procurement undertaken, collaborating with teams to certify the receipt of quality goods and services.
- Assist and/or Prepare documentation to ensure suppliers and service providers are paid on time according to contractual terms and conditions.
- Assist in daily fleet management and vehicle maintenance requirement/fuel bills etc.
- Any other task assigned by the supervisor inline within the departments domain.
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
- Future orientated, thinks strategically and on a global scale.
- Builds and maintains effective relationships, with their team, colleagues, Members and external customers/clients and supporters.
- Values diversity, sees it as a source of competitive strength.
- Develops and encourages new and innovative solutions.
- Willing to take disciplined risks.
- Support to organize meetings, workshops and conferences.
- Support to admin for record keeping and filing.
- Maintain records of supplies / consumables.
- Keep track of the consumption report of vehicles
- Responsible to maintain records of incoming and outgoing mail.
- Conduct market surveys (both desk reviews and visit to the market) to ascertain the reasonability of pricing offered to ensure value for money.
- Assist to provide administrative and logistic support to the team for smooth office operations as well as field visits.
- Assist for HR record including personnel files, Attendance/Leave record and Health Insurance etc.
- Provides effective and timely delivery in a specific administrative service (i.e., travel arrangement for all staff, vehicle management, IT support, hotel bookings, event management, advise Procurement Officer on specification of IT equipment).
- Responsible for the daily duties of drivers. assign them with required duties on time
- Ensure proper standard of cleanliness in the office, responsible to manage the duties of support staff
- honest, encourages openness and transparency; demonstrates highest levels of integrity
- Any other tasks assigned by the management.

**REQUIRED QUALIFICATIONS AND EXPERIENCE**
- Master’s degree or 16-year education in Business Administration, Supply Chain Management or relevant discipline.
- Good writing skills e.g. contract/agreements and reports and fluency in English.
- Minimum 5 years work experience in admin/supply chain/procurement related role.
- Good technical computer skills including Microsoft Office and other computer software packages required for daily working.
- Good coordination and time management skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
- Strong networking and relationship building skills.
- Working knowledge of written and spoken English.
- Ability to work under pressure in difficult situations.
- Ability and willingness to travel throughout the country.

**Salary**: From AED3,000.00 per month

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Admin/supply chain/merchandiser: 5 years (preferred)

**Language**:

- Arabic (speaking and writing ) (preferred)
- English (Speaking & Writing ) (preferred)