Assistant - Travel Coordinator
2 weeks ago
**Job Summary**:
The Admin - Travel Coordinator will provide administrative support to the HR Director, with a primary focus on coordinating international travel for office management personnel and liaising with guests. This role ensures seamless travel arrangements, efficient itinerary planning, and high-quality guest support while maintaining confidentiality and professionalism.
**Key Responsibilities:1. Travel Coordination**
- Plan, arrange, and manage international travel for office management staff.
- Coordinate flight bookings, accommodations, visas, ground transportation, and travel insurance.
- Ensure compliance with company travel policies and budgetary constraints.
- Provide detailed itineraries and necessary travel documents to travelers.
- Handle last-minute changes or cancellations with mínimal disruption.
**2. Guest Liaison**
- Serve as the primary point of contact for visiting guests and dignitaries.
- Arrange logistics for guest visits, including accommodations, transportation, and event participation.
- Ensure guests have a seamless and pleasant experience by addressing their needs promptly.
- Provide support during guest visits, including coordinating schedules and hospitality services.
**3. Office Administration Support**
- Assist in managing daily schedules and calendars for the HR Director and senior personnel.
- Support in preparing and organizing meetings, including logistics, agendas, and minutes.
- Maintain accurate records of travel expenses and reconcile invoices.
**4. Communication and Liaison**
- Act as the primary point of contact between travel service providers and office personnel.
- Coordinate with internal teams to align travel arrangements and guest services with business objectives.
- Provide real-time updates to travelers and guests regarding changes or issues.
**5. Process Improvement**
- Continuously identify and implement improvements in travel coordination and guest liaison processes.
- Stay updated with the latest travel technologies, tools, and trends to optimize efficiency.
**Qualifications and Skills**:
- Bachelor’s degree in Business Administration, Travel Management, or a related field.
- 3+ years of experience in travel coordination or administrative support roles.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in travel management software and MS Office Suite (Word, Excel, PowerPoint).
- Ability to handle sensitive information with confidentiality and discretion.
- Problem-solving skills and the ability to adapt to changing priorities.
Pay: AED5,000.00 - AED5,500.00 per month
Expected Start Date: 15/01/2025
-
Company Driver
2 months ago
Sharjah, United Arab Emirates Georgia Avenue Investments 92 Full timeAssistant to the CEO or the company - Travels outside U.A.E. - Carries luggages - Drives light vehicles Qualifications: - Male - Bachelor (Single/unmarried) - Fluent in Spoken English language, Arabic is a plus - Read & write in English, Arabic is a plus - U.A.E. Driver's License is a must - Trustworthy **Language**: - English...
-
Travel Consultant
1 week ago
Sharjah, United Arab Emirates Al Zajil tourism Full timeLeading Travel Agency in Sharjah focus on operation specialist. We currently have an immediate vacancy for a travel consultant to join the team. Core responsibilities will include: - Handling a portfolio of clients and agents travel requests - Using all online B2B System and channel for hotels,cruise,tours,transportation - Providing travel consultancy with...
-
Sales Executive
2 months ago
Sharjah, United Arab Emirates Sharjah National Travel & Tourist Agency Full timeThe Job Holder will be responsible to obtain and maintain long term key customers by comprehending their requirements. Collaborate with our sales team to achieve quotas while keeping our clients satisfied and engaged with our offer and services in the long-run. - Be the point of contact and strengthen client relationship by ensuring their requirements are...
-
Travel Consultant
7 months ago
Sharjah, United Arab Emirates skyview touism Full timeResponsibilities: - Assist clients in planning and booking their travel arrangements, including flights, accommodations, car rentals, and activities - Provide excellent customer service by addressing client inquiries and resolving any issues or concerns - Stay up-to-date with travel trends, destinations, and industry news to provide accurate and relevant...
-
Travel Consultant
7 months ago
Sharjah, United Arab Emirates Gulf GTV LLC Full time**Responsibilities**: Client Relationship Management: - Establish and maintain strong relationships with clients, understanding their travel preferences, and providing personalized travel solutions. - Act as a trusted advisor to clients, offering expert advice on travel destinations, itineraries, and activities. - Proactively communicate with clients to...
-
Female Travel Agent
4 days ago
Sharjah, United Arab Emirates RISING STAR TOURISM LLC Full timeWe are currently looking for a passionate and experienced **Female Travel Agent** to join our dynamic team. If you have a love for travel, exceptional customer service skills, and experience working in the tourism industry, we want to hear from you! **Key Responsibilities**: - Assist clients in planning and booking travel arrangements, including flights,...
-
Project Coordinated
7 months ago
Sharjah, United Arab Emirates Decor Hub Technical Services Co L.L.C Full timeJob Description: Project Coordinator for Fit Out Company Position: Project Coordinator Location: Sharjah Job Type: Full-Time Company Overview Job Summary The Project Coordinator will be responsible for supporting the project management team in planning, executing, and finalizing projects according to strict deadlines and within budget. This role involves...
-
Admin Assistant
9 months ago
Sharjah, United Arab Emirates alawaiel Full time**Responsibilities**: General Administrative Support: Answer and direct phone calls in a professional and courteous manner. Greet and assist visitors, ensuring a welcoming and positive experience. Manage and organize office supplies, ensuring adequate stock levels. Communication: Handle incoming and outgoing correspondence and inquiries promptly and...
-
Travel Consultant Lady
7 days ago
Sharjah, United Arab Emirates Trans Oceans Tours Full timeWe are looking for Experienced Travel Consultant lady speaks Hindi and Urdu Job Role: Minimum 2 years experience as working Travel Consultant in UAE. - Ability to check and book flight tickets with the difference systems for walk in customers and B2B. - Cater to additional queries from clients i.e. changes in baggage allowance, seat allocation, flight...
-
Executive Assistant
5 months ago
Sharjah, United Arab Emirates ECBM Building Materials Trading Full time**Key Responsibilities**: 1. Manage the Chairman's calendar, including scheduling meetings, appointments, and travel arrangements. 2. Prepare and edit correspondence, reports, presentations, and other documents as requested. 3. Handle confidential information with the utmost discretion. 4. Organize and coordinate meetings, including preparing agendas,...
-
Executive Assistant
4 months ago
Sharjah, United Arab Emirates Element HR Consulting Services Full time**Job Summary**: **Key Responsibilities**: - **Administrative Support**: - Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare agendas, presentations, and reports for meetings. - Ensure the MD is well-prepared for all engagements by providing relevant documentation and briefings. - **Communication and...
-
Assistant Sales Coordinator
7 months ago
Sharjah, United Arab Emirates Magnum Technology Center FZE Full time**Responsibilities**: - Receive and process sales orders accurately and in a timely manner. - Coordinate with various departments, such as logistics and inventory, to ensure on-time order fulfilment. - Assist sales representatives in preparing quotations, proposals, and sales presentations. - Maintain and update sales records, including customer...
-
Transport Assistant Coordinator
9 months ago
Sharjah, United Arab Emirates AL QANNATI BKC GROUPS OF COMPANIES Full timeA company in sharjah looking for a Transport Assistant Coordinator
-
Assistant Logistic Coordinator
2 weeks ago
Sharjah, United Arab Emirates Al Sabouh Building Materials Full time**For Logistic Coordinator Assistant** Company: AL Sabouh Building Materials Trading Co., L.L.C We take great pride in our market reputation as a leading supplier-based traders and importer/exporter of high quality of Bathroom and Kitchen Fittings products and accessories. Through our diverse product line, we expand our market to include the tiles. And we...
-
Admin Assistant
4 months ago
Sharjah, United Arab Emirates Gulf Water Treatment Co Ltd Full timeThe Admin Assistant will be responsible for providing general administrative support, including scheduling appointments, organizing meetings, making travel arrangements, managing office supplies, maintaining records, assisting with document preparation, and performing other administrative tasks as needed. The role also includes overseeing vehicle...
-
Travel Consultant with Experience in UAE
5 days ago
Sharjah, United Arab Emirates Trans Oceans Tours Full timeWe are looking for Experienced Travel Consultant Job Role: Minimum 2 years experience as working Travel Consultant in UAE. - Ability to check and book flight tickets with the difference systems for walk in customers and B2B. - Cater to additional queries from clients i.e. changes in baggage allowance, seat allocation, flight changes etc. - Ability to check...
-
HR Coordinator
2 months ago
Sharjah, United Arab Emirates Projects Full time**Key Responsibilities**: - Source, screen, and coordinate hiring for various roles - Manage the onboarding process to ensure new hires are integrated smoothly. - Track and review daily attendance to ensure adherence to schedules and punctuality standards, especially within the first three months. - Address any attendance issues in coordination with...
-
Assistant Sales Coordinator
7 months ago
Sharjah, United Arab Emirates Magnum Technology Center FZE Full time**Responsibilities**: - Receive and process sales orders accurately and in a timely manner. - Coordinate with various departments, such as logistics and inventory, to ensure on-time order fulfilment. - Assist sales representatives in preparing quotations, proposals, and sales presentations. - Maintain and update sales records, including customer...
-
Accountant
7 months ago
Sharjah, United Arab Emirates GO KITE TRAVEL AND TOURS Full timeGo Kite Travels & Tours is a dynamic and rapidly growing travel company dedicated to providing exceptional travel experiences to our clients. Our company specializes in delivering tailor-made travel solutions that cater to the unique needs of our diverse client base. Key Responsibilities *Manage and maintain financial records, including accounts payable,...
-
Personal Assistant
7 months ago
Sharjah, United Arab Emirates Arab Doctors Specialist Center Full timeAs a personal assistant, your primary role is to provide administrative and organizational support to an individual or a team. Here's a general job description for a personal assistant: Schedule and Calendar Management: Manage the individual's calendar, schedule appointments, and arrange meetings. Coordinate and prioritize appointments, ensuring efficiency...