Executive Assistant and Administrative Officer

4 days ago

UAE, United Arab Emirates Sunmarke School Full time

The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.
- Devising and maintaining office systems, including data management and filing;
- Take notes at meetings or to provide general assistance during presentations.
- Screening telephone calls, enquirers and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of Seniority;
- Organizing and maintaining diaries and making appointments.
- Organizing and attending meetings and taking dictation and minutes;
- Organising and facilitating meetings, workshops, and events involving the schools' leadership team, ensuring accurate filing and distribution of meeting minutes.
- Identify, prepare, and compile necessary materials to ensure the SLT have the appropriate information for meetings, reports, presentations, and special projects.
- Carrying out background research and presenting findings;
- Liaise with internal administration and marketing (various) departments to create and implement projects.
- Ensure necessary records are maintained that can readily provide current, accurate and accessible information
- Act as liaison between the directors and staff to ensure appropriate coordination and follow-up on day-to-day issues
- Provide coordination support to the Senior Management Team and academic staff
- Coordinate all logistics for Board meetings
- Assist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase requisition orders as needed.
- Own and improve existing processes that support the School Leadership team; and
- Support the SLT members with various ad-hoc projects and other administrative duties as needed.

**Job specification**:
**We will be excited to hear from you if you**
- Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment.
- Experience in a school or an education sector in the UAE is preferred but not essential.
- An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences;
- Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.
- Good technical understanding and should be able to grasp, understand & use various software & tools
- Ability to work effectively in a cross-functional team environment.
- Ability to manage and prioritize multiple projects and tasks simultaneously.
- Experience in writing business correspondence
- Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
- Ability to take initiative to manage workflow and priorities
- Excellent organizational skills and multi-tasking ability
- Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
- Sound judgment and ability to maintain confidentiality.

Sunmarke School is our state-of-the-art flag-ship school having an overall capacity of ~ 3,000 students.

We present an exciting opportunity to join our all-through (3-18) school and to play an important part in our journey to outstanding.

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