Executive Assistant

2 days ago


UAE, United Arab Emirates Hearst Full time

Executive Assistant

Location: Remote GMT +/- 4 Hours

**Job Type**: Part Time - Full remote

**Are you a self motivated Executive Assistant looking for an autonomous role as a founding member of a highly ambitious startup?**

**Are you excited about the future of technology including blockchain, AI and machine learning?**

**Are you fluent in English and French?**

**If so, this is not an opportutniy to miss.**

We've posted exponential growth figures and have huge growth plans, making this is an exceptional time to come on board as a founding member of the team.

As Executive Assistant you'll support our Executive team. Reporting to the co-founder of Hearst solution, your responsibilities will be at the cross section of executive assistant and project management in a fast moving startup environment.You'll play a pivotal role in supporting our executive team with administrative tasks, enabling them to focus on strategic initiatives and business objectives. You will be the right hand to our executives, ensuring smooth operations and effective communication within the company.

This is a part time, flexible role, which is 100% remote.

Key Responsibilities include but are not limited too:

- Calendar Management:

- Efficiently manage and organize the executives' calendars, scheduling meetings, appointments, and travel arrangements.
- Communication internal and external
- Your writing skill help you to master internal communication to the different team and external communication to partners and customers
- Customer & partner relationship
- Act as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication and timely responses.
- Documentation and Correspondence:

- Prepare and edit documents, reports, and presentations for executive meetings. Handle confidential information with discretion.
- Travel & Event Arrangements:

- Coordinate travel plans, itineraries, and logistics for business trips, including flights, accommodations, and ground transportation.
- Meeting Support:

- Assist in preparing meeting agendas, attend meetings, take minutes, and follow up on action items.
- Project Assistance:

- Provide support on various projects, conducting research, gathering data, and collaborating with different teams as needed.
- Contract review and signature:

- Prepare electronic signature for contract, review and send to customers, keep track of the signature and archive signed contract in the folders
- Expense Management:

- Process and track executive expenses, ensuring accuracy and compliance with company policies.

Skills & tools:

- Google suite (Gmail, drive, calendar, meet, workspace,...)
- Productivity (Google docs, Google Sheet, Google slides)
- Organisation (app.roadmap, trello, Notion,...)
- Proficient in Microsoft Office Suite and other relevant software.
- Languages (French & English, arabic or russian a plus)

Qualifications:

- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Ability to handle sensitive information with confidentiality.
- Strong attention to detail and problem-solving skills.
- Proactive and able to anticipate the needs of the executive team.

Education and Experience:

- Previous experience in startups
- Previous experience supporting C-level executives.


  • Executive Assistant

    4 weeks ago


    UAE, United Arab Emirates TASC Outsourcing Full time

    -الإمارات العربية المتحدة Apr 14, 2023 AED 8500 - AED 9500 Contract Full time Our client is a leading Company in a **Public Sector & Government** Industry**. They are now looking for an **Executive Assistant **to join them. **Roles & Responsibilities**: - Act as the point of contact among executives, employees, clients and other...

  • Executive Assistant

    3 weeks ago


    UAE, United Arab Emirates TASC Outsourcing Full time

    -الإمارات العربية المتحدة Mar 20, 2024 AED 10000 - AED 10000 Contract Full time Our client is one of the leading **Chemical Manufacturing** companies. They are now looking for an **Executive Assistant** to join them. **Roles & Responsibilities**: - Act as the point of contact among executives, employees, clients and other external...

  • Executive Assistant

    4 weeks ago


    UAE, United Arab Emirates JCA Associates Full time

    **Responsibilities** - Extensive calendar management, accounting for day-to-day meetings and movements, both business and personal - Managing complex budget and financial statement spreadsheets, as well as overseeing finances and budgets - Managing all travel arrangements and prepare itineraries - Assisting with planning, organising, coordinating, and...

  • Executive Assistant

    2 months ago


    UAE, United Arab Emirates Majid Al Futtaim Full time

    Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region,...

  • Executive Assistant

    3 months ago


    UAE, United Arab Emirates FPSG Full time

    FPSG, working in partnership with our global well-established client, has an exciting new opportunity for an Executive Assistant on a permanent basis in Dubai. *** **Position Summary** Supporting the Global CEO and Chairman you will play a crucial role in strengthening the effectiveness of them by managing all administration duties. The role...


  • UAE, United Arab Emirates Rashid & Latifa Schools Establishment Full time

    We are seeking a highly intuitive and proactive Executive Assistant to join us in supporting our Executive Principal (EP). This role is tailor-made for an individual who not only consumes the administrative challenges thrown at them with consummate ease but also thrives while building a high-trust and almost telepathic relationship with the EP. A full job...

  • Executive Assistant

    2 months ago


    UAE, United Arab Emirates Mott MacDonald Full time

    About the Role Mott MacDonald is looking for an Executive Assistant for one of our ADNOC projects in Abu Dhabi, to be seconded to the Client. - This role will give you the opportunity to work closely with a team of qualified engineers supporting the senior team. Key responsibilities and duties are listed, but not limited to, the below: - Assist senior...

  • Executive Assistant

    1 month ago


    Dubai, UAE, United Arab Emirates Tiger Recruitment Full time

    Overview: Join our team as an experienced Executive Assistant providing vital support to our leadership squad. We need someone who can roll with the punches, handle anything that comes their way, and has a ton of experience in supporting top-tier executives. This gig calls for a go-getter with top-notch organization skills, a keen eye for detail, and the...


  • UAE, United Arab Emirates GEMS Royal Dubai School Full time

    **The School**: **Job Purpose**: The Executive Assistant is responsible for providing comprehensive support to the Principal and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. **Key Responsibilities include, but not...

  • Executive Assistant

    4 weeks ago


    UAE, United Arab Emirates Higher Colleges of Technology Full time

    Location - Selected Location(s) - Position Available To - Posting Date - 16-Feb-2023 - Closing Date - 16-Mar-2023 - Position SummaryThe Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a...


  • Dubai, UAE, United Arab Emirates Tiger Recruitment Full time

    Senior Executive Assistant to ChairmanBrief: Undertakes a variety of administrative and executive support related responsibilities to ensure efficient and effective operations across the MD’s Office. Key Responsibilities: • Manages the Chairmans calendar, interacting with both internal and external executives and/or their offices to coordinate a variety...


  • Dubai, UAE, United Arab Emirates Tiger Recruitment Full time

    Senior Executive Assistant to ChairmanBrief: Undertakes a variety of administrative and executive support related responsibilities to ensure efficient and effective operations across the MD's Office.Key Responsibilities: Manages the Chairmans calendar, interacting with both internal and external executives and/or their offices to coordinate a variety of...


  • UAE, United Arab Emirates Al-Futtaim Full time

    Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more...

  • Executive Assistant

    6 days ago


    UAE, United Arab Emirates Higher Colleges of Technology Full time

    Location - Selected Location(s) - Position Available To - Posting Date - 28-May-2024 - Closing Date - 14-Jun-2024 - Position SummaryJob Objective The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s...


  • UAE, United Arab Emirates Sunmarke School Full time

    The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently. - Devising and...


  • UAE, United Arab Emirates Damac Properties Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...


  • UAE, United Arab Emirates MPH Global Services Full time

    Category: IT/Software Development Industry: Telecommunication City/Country: Onshore, United Arab Emirates (UAE) Location: Dubai One of our reputed Clients an International Company is looking forward to recruit a **Regional Operations Executive Assistant **with the following details: **Location: Dubai** **Contract Duration: Long Term Assignment** - Provide...


  • UAE, United Arab Emirates Sunmarke School Full time

    **Job Purpose**: The Executive Assistant will have a broad set of responsibilities that range from supporting the Principal directly to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently. **Main...


  • UAE, United Arab Emirates Damac Properties Full time

    **Functional Accountabilities**: - Compile and coordinate information from different sources into singular handover packs for the client - Maintain accurate client history in Oracle via ‘Interactions’ and ‘Service Requests’ and regularly update the relevant milestones in accordance with given Service level agreements. - Monitor and regularly updates...

  • Assistant

    2 months ago


    UAE, United Arab Emirates Apollo Full time

    Position Overview The Assistant provides administrative support to members of the Middle East region. Responsibilities include, but are not limited to, general administrative work. Primary Responsibilities- Screen incoming calls and greet guests in a professional and courteous manner- Arrange complex travel plans and compose detailed itineraries, obtain...