![Hearst](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
2 days ago
Executive Assistant
Location: Remote GMT +/- 4 Hours
**Job Type**: Part Time - Full remote
**Are you a self motivated Executive Assistant looking for an autonomous role as a founding member of a highly ambitious startup?**
**Are you excited about the future of technology including blockchain, AI and machine learning?**
**Are you fluent in English and French?**
**If so, this is not an opportutniy to miss.**
We've posted exponential growth figures and have huge growth plans, making this is an exceptional time to come on board as a founding member of the team.
As Executive Assistant you'll support our Executive team. Reporting to the co-founder of Hearst solution, your responsibilities will be at the cross section of executive assistant and project management in a fast moving startup environment.You'll play a pivotal role in supporting our executive team with administrative tasks, enabling them to focus on strategic initiatives and business objectives. You will be the right hand to our executives, ensuring smooth operations and effective communication within the company.
This is a part time, flexible role, which is 100% remote.
Key Responsibilities include but are not limited too:
- Calendar Management:
- Efficiently manage and organize the executives' calendars, scheduling meetings, appointments, and travel arrangements.
- Communication internal and external
- Your writing skill help you to master internal communication to the different team and external communication to partners and customers
- Customer & partner relationship
- Act as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication and timely responses.
- Documentation and Correspondence:
- Prepare and edit documents, reports, and presentations for executive meetings. Handle confidential information with discretion.
- Travel & Event Arrangements:
- Coordinate travel plans, itineraries, and logistics for business trips, including flights, accommodations, and ground transportation.
- Meeting Support:
- Assist in preparing meeting agendas, attend meetings, take minutes, and follow up on action items.
- Project Assistance:
- Provide support on various projects, conducting research, gathering data, and collaborating with different teams as needed.
- Contract review and signature:
- Prepare electronic signature for contract, review and send to customers, keep track of the signature and archive signed contract in the folders
- Expense Management:
- Process and track executive expenses, ensuring accuracy and compliance with company policies.
Skills & tools:
- Google suite (Gmail, drive, calendar, meet, workspace,...)
- Productivity (Google docs, Google Sheet, Google slides)
- Organisation (app.roadmap, trello, Notion,...)
- Proficient in Microsoft Office Suite and other relevant software.
- Languages (French & English, arabic or russian a plus)
Qualifications:
- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Ability to handle sensitive information with confidentiality.
- Strong attention to detail and problem-solving skills.
- Proactive and able to anticipate the needs of the executive team.
Education and Experience:
- Previous experience in startups
- Previous experience supporting C-level executives.
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