Executive Assistant

2 weeks ago


UAE, United Arab Emirates Hearst Full time

Executive Assistant

Location: Remote GMT +/- 4 Hours

**Job Type**: Part Time - Full remote

**Are you a self motivated Executive Assistant looking for an autonomous role as a founding member of a highly ambitious startup?**

**Are you excited about the future of technology including blockchain, AI and machine learning?**

**Are you fluent in English and French?**

**If so, this is not an opportutniy to miss.**

We've posted exponential growth figures and have huge growth plans, making this is an exceptional time to come on board as a founding member of the team.

As Executive Assistant you'll support our Executive team. Reporting to the co-founder of Hearst solution, your responsibilities will be at the cross section of executive assistant and project management in a fast moving startup environment.You'll play a pivotal role in supporting our executive team with administrative tasks, enabling them to focus on strategic initiatives and business objectives. You will be the right hand to our executives, ensuring smooth operations and effective communication within the company.

This is a part time, flexible role, which is 100% remote.

Key Responsibilities include but are not limited too:

- Calendar Management:

- Efficiently manage and organize the executives' calendars, scheduling meetings, appointments, and travel arrangements.
- Communication internal and external
- Your writing skill help you to master internal communication to the different team and external communication to partners and customers
- Customer & partner relationship
- Act as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication and timely responses.
- Documentation and Correspondence:

- Prepare and edit documents, reports, and presentations for executive meetings. Handle confidential information with discretion.
- Travel & Event Arrangements:

- Coordinate travel plans, itineraries, and logistics for business trips, including flights, accommodations, and ground transportation.
- Meeting Support:

- Assist in preparing meeting agendas, attend meetings, take minutes, and follow up on action items.
- Project Assistance:

- Provide support on various projects, conducting research, gathering data, and collaborating with different teams as needed.
- Contract review and signature:

- Prepare electronic signature for contract, review and send to customers, keep track of the signature and archive signed contract in the folders
- Expense Management:

- Process and track executive expenses, ensuring accuracy and compliance with company policies.

Skills & tools:

- Google suite (Gmail, drive, calendar, meet, workspace,...)
- Productivity (Google docs, Google Sheet, Google slides)
- Organisation (app.roadmap, trello, Notion,...)
- Proficient in Microsoft Office Suite and other relevant software.
- Languages (French & English, arabic or russian a plus)

Qualifications:

- Proven experience as an executive assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Ability to handle sensitive information with confidentiality.
- Strong attention to detail and problem-solving skills.
- Proactive and able to anticipate the needs of the executive team.

Education and Experience:

- Previous experience in startups
- Previous experience supporting C-level executives.


  • Executive Assistant

    1 month ago


    UAE, United Arab Emirates FPSG Full time

    FPSG, working in partnership with our global well-established client, has an exciting new opportunity for an Executive Assistant on a permanent basis in Dubai. *** **Position Summary** Supporting the Global CEO and Chairman you will play a crucial role in strengthening the effectiveness of them by managing all administration duties. The role...


  • UAE, United Arab Emirates MPH Global Services Full time

    Category: IT/Software Development Industry: Telecommunication City/Country: Onshore, United Arab Emirates (UAE) Location: Dubai One of our reputed Clients an International Company is looking forward to recruit a **Regional Operations Executive Assistant **with the following details: **Location: Dubai** **Contract Duration: Long Term Assignment** - Provide...

  • Executive Assistant

    4 weeks ago


    UAE, United Arab Emirates Sunmarke School Full time

    Sunmarke School United Arab Emirates - New - Job type: - Full Time, Permanent - 30 December 2023 **Job overview**: **Job Purpose**: The Executive Assistant & Project Manager will have a broad set of responsibilities that range from supporting the Director of Education directly to supporting the day-to-day operations of the larger Schools Leadership team....


  • UAE, United Arab Emirates SRG Network Full time

    Executive Assistant to CEO sought for a leading Property company based in the ever-thriving location of Dubai. The appointed Executive Assistant will be efficient with time management, have a strong personality to control the work load and establish relationships with clients. You will be seeking a role where you can thrive in a fast-paced, ever-changing...

  • Marketing Executive

    4 weeks ago


    UAE, United Arab Emirates Evolvence Knowledge Investments Full time

    Excella leads the Repton Family of Schools in the UAE, and provides outstanding British curriculum education in the UAE. The Excella school portfolio comprises Repton Dubai, Repton Al Barsha, also in Dubai, and Repton Abu Dhabi, alongside Dovecote nurseries with branches across UAE. **Job Purpose**: Based in our Corporate Office on Sheikh Zayed Road, the...

  • Assistant Manager

    1 month ago


    UAE, United Arab Emirates DP World Full time

    **Job Purpose** Ports and Terminals adopting automation in each area to be more sustainable and efficient. The key purpose of this role is to support automation lead team in automation projects, running PoCs coordinating with other stakeholders to support on knowledge sharing as well to collect info. Role also, support to provide update for many potential...

  • Ip Assistant

    3 days ago


    UAE, United Arab Emirates Abou Naja Intellectual Property Full time

    _**About our company**:_ Abou Naja Intellectual Property is a leading company in the Intellectual Property in the Middle East. As we celebrate our past, we aspire to shape the future. We will continue to lead the change, support the growth of our region and protect ideas through innovation. - _ The IP Assistant, under the supervision of the IP Specialist,...


  • UAE, United Arab Emirates Damac Properties Full time

    **KEY ACCOUNTABILITIES** **Managerial Accountabilities** - Responsible for managing and assessing performance of the entire security personnel.- Contribute in the ongoing improvement and development of the security department- Create and develop security policies and procedures for the security department, oversee all necessary training modules and...


  • UAE, United Arab Emirates Higher Colleges of Technology Full time

    Location - Selected Location(s) - Position Available To - Posting Date - 23-Jan-2023 - Closing Date - 20-Feb-2023 - Position SummaryThe Assistant Manager - Operational Excellence is responsible for establishing and promoting a culture of excellence across HCT Central Services and campuses through the development and execution of operational excellence...


  • UAE, United Arab Emirates Assiduus Global Full time

    We are seeking a highly motivated and detail-oriented Business Development Executive to join our fast-growing e-commerce startup. As a Business Development Executive, you will play a crucial role in supporting our sales teamand ensuring smooth sales operations. Your primary responsibility will be to provide excellent administrative support,coordinate sales...

  • Executive Secretary

    4 weeks ago


    UAE, United Arab Emirates Common Concept Full time

    The Executive Secretary serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to...

  • Assistant Manager

    1 month ago


    UAE, United Arab Emirates Common Concept Full time

    Audit Assignment Planning Prepare audit work program for areas being audited based on process discussions with auditees and previous audits being undertaken. Audit work program should ensure adequate coverage for establishing: Effectiveness of internal controls so that processes operate with operational and financial integrity, Identification of improvement...


  • UAE, United Arab Emirates Damac Properties Full time

    Main responsibilities for this role includes effective Month-end closing activities, MIS Reporting, Ledger Clean-up, Issue resolution, Reconciliation, Internal and external audit support, ERP simplification, Process improvement, improved bank guarantees and security cheques management and standardisation initiatives across all entities companies. **Key...

  • Marketing Executive

    1 month ago


    UAE, United Arab Emirates Dior Full time

    CDI PLEIN TEMPS EMIRATS ARABES UNIS DUBAI MARKETING DÉBUTANT DATE DE PUBLICATION - 19-FÉVR.2024 REFERENCE - PCD19422 POSITION **YOUR IMPACT ______** The **Marketing Beauty team** is part of Parfums Christian Dior Orient, based in Dubai, and is responsible for the Make-up and Skincare categories at a regional level for 43 countries. Within the...


  • UAE, United Arab Emirates IFFCO Full time

    **Job Summary**: JM Trade Marketign will assist team in achieving the Value Target Achievement, Sales Strategies and data for Tracking of Actual Flyer Vs. Planned **Roles & Responsibilities**: - Assigned Category Value Target Achievement - Monthly/Quarterly/Yearly Region-wise Category-wise Channel-wise Sales Forecasting - Devise effective pricing in lieu...


  • UAE, United Arab Emirates Malabar Group Full time

    Job Code INTLMGD1072 Designation Customer Relation Executive Business Vertical INTL_Malabar Gold & Diamonds Job Summary Greet and welcome customers to the jewellery store in a friendly and professional manner. Assist customers in their jewellery selection by providing product information, explaining features and benefits, and suggesting suitable...


  • UAE, United Arab Emirates Talent Pal Full time

    **Qualification**: - Degree / Graduate **Nationality**: - Any **Years of Experience**: - 5 years plus **Company**: - Dutest **Location**: - Dubai / Abu Dhabi, UAE - Responsible for liaising with all levels of customers regarding their queries on product, quotes, orders, order status, dispatch details and other request - Responsible for providing...


  • UAE, United Arab Emirates The Estée Lauder Companies Full time

    **Trade Marketing Executive - Estée Lauder Companies Middle East.** We are currently looking for a talented Trade Marketing Executive to join Estee Lauder Companies, Middle East. **About Us** The Estée Lauder Companies Inc. is one of the world’s leading manufacturers and marketers of quality skincare, makeup, fragrance, and hair care products. Our...


  • UAE, United Arab Emirates DP World Full time

    KEY ACCOUNTABILITIES: - Work under the guidance of the Senior Manager - Sales Operations to assist in creating and maintaining the sales strategy for B2B and B2C platforms, and in creating, managing, and executing sales plans. - Analyse and understand user behaviours on both B2B and B2C platforms and suggest plans, processes, and methods to recapture lost...

  • Sales Executive

    1 month ago


    UAE, United Arab Emirates Talent Pal Full time

    Summary The Hyatt Place Experience. Hyatt Hotels have long been known for going beyond simple accommodations to create rewarding experiences for their guests. Through dramatic design, innovative cuisine and attentive service, Hyatt approaches the hotel stay as an opportunity to inspire. Hyatt Place, a new kind of Hyatt where the style's relaxed, and the...