Executive Assistant PMO

2 weeks ago


UAE, United Arab Emirates Electra Events & Exhibitions Full time

Reporting to: CEO
- UAE
- —
- —— Posted on: August 2023

**JOB OVERVIEW**
- We are looking for an Executive Assistant cum Project Manager Officer to perform an administrative and operational support to Electra’s CEO.
- Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.
- PMO responsibilities will consist of accompanying leaders to define, prioritize, and develop the company’s strategic projects.

**MAIN ACCOUNTABILITIES**

Executive Assistant:

- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage CEO’s calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare timely reports
- Organize and prepare for meetings, including gathering documents and attending to logistics
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Maintain paper and electronic filing systems.
- Maintain confidential and sensitive information.
- Executive Committee agenda coordination, planning & reporting.

PMO:

- Follow up with the Strategic Actions of the company between different stakeholders.
- Handling correspondence directed to managers.
- Collaborate with different departments to assist different leaders in their strategic project’s development.
- Work with leaders across various departments to help streamline company’s projects to ensure we reach our goals and keep projects on track for timely completion.
- Document the project’s creation, development, and execution.

Ad-Hoc Support:

- Legal Department administrative support when needed.

**KNOWLEDGE & EXPERIENCE**
- 2-4 years of Experience
- English (French, Arabic and/or German would be a plus)
- Understanding of frequently used computer software and programs, such as Microsoft Office

**TECHNICAL & FUNCTIONAL SKILLS**
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail.
- Organization skills
- Ability to multitask.
- Interpersonal skills

**OTHER SKILLS AND COMPETENCIES**
- High level of confidentiality, Ethics & Integrity
- Critical thinking and autonomy



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