Executive Assistant

2 months ago


Abu Dhabi, United Arab Emirates Big Fish Recruitment Full time

The Role
JOB PURPOSE The Executive Assistant to the Executive Director of Design plays a crucial role in providing high-level administrative support and ensuring the smooth operation of the executive office. This role requires exceptional communication, time management, and organizational skills to manage the Executive Director's schedule, coordinate meetings, prepare presentations, and handle confidential information. The Executive Assistant will also collaborate closely with various departments and stakeholders, demonstrating a proactive approach to problem-solving and the ability to anticipate the needs of the Executive Director while maintaining a professional demeanor in a fast-paced environment. - Manage the Executive Director's calendar and ensure high accuracy when scheduling appointments, coordinating meetings, conference calls, video conferences, and coordinating late changes with external parties due to leadership availability changes. - Follow up on key tasks and deliverables within the Design Team, ensuring that timelines are met. - Coordinate periodic and ad-hoc reports, ensuring responsible team members provide timely inputs and receive the necessary checks. - Prepare, modify, and verify the content of PowerPoint presentations and other formats. - Manage the Executive Director's approval process, obtaining supporting information required to facilitate their approval. - Assist with special projects; preparing and producing complex documents, reports, and presentations. - Devise and maintain office systems, including data management, filing, and support other senior members as requested. - Collect and prepare information for meetings with staff and external parties; compose and prepare correspondence; maintain contact lists. - Maintain confidential document files with due regard to content, taking an understanding of which departments have access to which information. - Oversee the provision of administrative and secretarial support to the Executive Director of Design. - Screen incoming calls and correspondence and respond independently, when possible, in accordance with the Executive Director's instructions. - Prepare various documents (letters, memos, correspondence, agendas, notes, and minutes of meetings) as requested by the Executive Director. - Organize events and conferences by arranging for facilities, invitations distribution, and controlling events budgets. - Coordinate senior departmental meetings, record, and distribute minutes of meetings. - Ensure the implementation and maintenance of an effective filing system. - Coordinate and manage travel arrangements for the Executive Director of Design. - Arrange and prepare documents for travel-related meetings when needed. - Manage and coordinate the reception of high-level guests. - Receive, manage, and organize post mail for the Executive Director of Design's office.
**Requirements**:
About the company


  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates E20 Investment Ltd Full time

    **Responsibilities**: - Provide high-level administrative support to executives in the finance department. - Coordinate and manage executive calendars, appointments, and meetings. - Prepare financial reports, presentations, and documentation as needed. - Assist in financial data analysis and research for executive decision-making. - Handle complex...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates The Valet Co. Full time

    Responsibilities: - Manage executive calendars, scheduling meetings, appointments, and travel arrangements. - Coordinate and prepare materials for meetings, including agendas, presentations, and reports. - Maintain and organize executive files, documents, and correspondence, ensuring confidentiality. - Plan and coordinate travel arrangements, including...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates Fletcher Piccolo Associates (FPA) Full time

    The Role - The Executive Assistant provides executive support in a one-on-one working relationship. - The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO & Chairman. - The Executive Assistant also serves as a liaison to the CEO, Chairman and other Senior...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates CharterHouse Full time

    **Job description**: **About the role** The Executive Assistant will be the key point of contact, providing executive level support to a Senior Executive. Responsibilities will include complex diary management, overseas travel arrangements, booking meetings, scheduling appointments and arranging corporate events. Due to working closely with Senior...

  • Executive Assistant

    2 months ago


    Abu Dhabi, United Arab Emirates G42 Full time

    Overview: **Executive Assistant** **About Presight** Presight, an ADX-listed public company limited by shares whose majority shareholder is Abu Dhabi company G42, is the region’s leading big data analytics company powered by Artificial Intelligence (“AI”). It combines big data, analytics, and AI expertise to serve every sector, of every scale, to...

  • Executive Assistant

    3 weeks ago


    Abu Dhabi, United Arab Emirates Technomax Middle East Engineering LLC Full time

    **Job Description: Executive Assistant** **Position Title**: Executive Assistant **Reporting To**: Managing Director **Location**: Abu Dhabi **Job Summary**: The Executive Assistant will provide high-level administrative and operational support to the Managing Director (MD). This role requires a proactive individual with excellent organizational,...

  • Executive Assistant

    3 months ago


    Abu Dhabi, United Arab Emirates Funds Marquee Full time

    As the Executive Assistant to the CEO, you will provide high-level administrative support, ensuring efficient management of the CEO's office and contributing to the overall success of the company. You will be the right-hand person to the CEO, helping to manage time, communications, and critical tasks while maintaining confidentiality and...

  • Executive Assistant

    2 months ago


    Abu Dhabi, United Arab Emirates High Street Resources Full time

    **Key Responsibilities**: - Provide high-level administrative support, including managing calendars, meetings, and correspondence. - Prepare reports, presentations, and meeting materials as needed. - Act as a liaison between executives and internal/external stakeholders to ensure smooth communication and coordination. - Handle confidential information with...

  • Executive Assistant

    3 weeks ago


    Abu Dhabi, United Arab Emirates Qqada Full time

    **Key Responsibilities**: - Manage executive schedules, including meetings and travel arrangements. - Prepare reports, presentations, and correspondence. - Handle confidential information with discretion. - Act as a liaison between executives and internal/external stakeholders. **Qualifications**: - Proven experience as an executive assistant or similar...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates BRUIN Financial Full time

    Permanent - Abu Dhabi, **Ref**: 35438 I am working on something truly exciting for a prestigious sovereign wealth business in Abu Dhabi. If you are an experienced Executive Assistant with a proven track record of providing the highest level of support (ideally within professional or financial services) and you are looking for a change in lifestyle to work...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates Injazat Full time

    Overview: **The opportunity** The Executive Assistant provides comprehensive EA support to Senior Executives within the Corporate Executive office. The primary purpose of the role is to provide administration, analysis, reporting and coordination support, including inbox and diary management, meeting and travel coordination as well as communication...

  • Executive Assistant

    3 weeks ago


    Abu Dhabi, United Arab Emirates Parsons Full time

    Parsons is looking for an amazingly talented **Executive Assistant **to join our team! In this role you will get to put your professional outlook and world class organization skills to work, with leaders and teams that change the fabric of our community? Would you enjoy supporting company executives to deliver a better world? Parsons is now hiring a...

  • Executive Assistant

    8 months ago


    Abu Dhabi, United Arab Emirates Al Nexzit Consults Full time

    **Offer administrative support to executive leadership, encompassing calendar management, travel arrangements, and meeting coordination. Prepare and revise correspondence, presentations, and reports on behalf of executives. Handle confidential information with discretion and professionalism. Anticipate the requirements of executives and address tasks and...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates CharterHouse Full time

    **Job description**: **About the Role** As an Executive Assistant, you will be the key point of contact, providing executive level support to the CIO. Responsibilities of this role will include complex diary management, overseas travel arrangements, booking meetings, scheduling appointments and arranging corporate events. This varied position requires an...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates Robert Half United Arab Emirates Full time

    **The Company** Robert Half are working with a private company based in Abu Dhabi, looking to hire an Executive Assistant. This role will support senior members of the board and executive team. You will have worked with senior executives previously where you will understand that excellent organisational skills will be key to your success. **The Role** -...


  • Abu Dhabi, United Arab Emirates E20 Investment Ltd Full time

    We are Hiring COO Executive Assistance Are you an organized and detail-oriented professional looking to join a dynamic team? We are currently seeking a highly motivated individual to fill the position of COO Executive Assistant at our company. **Responsibilities**: - Provide high-level administrative support to the executives, including calendar...

  • IT Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates Lenador Systems Information Technology Full time

    **Role Description** This is a full-time on-site role as an IT Executive Assistant to the CEO at Lenador Systems located in Abu Dhabi Emirate, United Arab Emirates. As an Executive Assistant, you will be responsible for providing administrative and clerical support to the CEO. Your day-to-day tasks may include - Following up on tasks with the team -...

  • Executive Assistant

    6 months ago


    Abu Dhabi, United Arab Emirates Turner & Townsend Full time

    **Company Description**: - At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society. Every day we help our clients deliver ambitious and highly technical projects, in 120 offices across 50...

  • Executive Assistant

    2 months ago


    Abu Dhabi, United Arab Emirates YOSH Full time

    **Success Factor**: Managing and streamlining all communication processes, ensuring timely responses, accurate documentation and efficient operations. **Roles & Responsibilities**: - Handle all communication processes, including receiving, sorting, reviewing, drafting, sending, and tracking both incoming and outgoing mail and letters - Organize and manage...

  • Executive Assistant

    2 months ago


    Abu Dhabi, United Arab Emirates SRK Nursery Full time

    Responsibilities: - Maintaining comprehensive and accurate records - Performing minor accounting duties - Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary - Answering phone calls in a polite and professional manner - Welcoming visitors and identifying the purpose of their visit before directing them to the...