Executive Assistant

3 weeks ago

Abu Dhabi, United Arab Emirates Injazat Full time

Overview:
**The opportunity**

The Executive Assistant provides comprehensive EA support to Senior Executives within the Corporate Executive office. The primary purpose of the role is to provide administration, analysis, reporting and coordination support, including inbox and diary management, meeting and travel coordination as well as communication assistance and business support activities to assist business planning and project management activities.

Core42 is the UAE’s national-scale enabler for cloud and generative AI, combining G42 Group’s expertise across multiple technology disciplines into a single platform for public sector and large enterprise transformations. Building on our capabilities as sovereign cloud and HPC specialist, we bring generative AI, cybersecurity, professional and managed services expertise to enable national-scale program deployments across industries.

**Responsibilities**:
Administration & Coordination
- Arranging travel, accommodation, relevant visas for frequent business travel for internal and external meetings/events for each Executive.
- Coordinating internal/external meetings and work closely with internal and external stakeholders to ensure attendance and necessary documentation is distributed in a timely manner.
- Organise global video/telephone conferences across multiple time zones.
- Collate and issue the agenda and minutes for regular meetings along with agreed follow up actions.
- Manage, monitor and report, when necessary, the processing and coding of invoices and expense claims for each Executive.
- Ensure all hardcopy and electronic materials containing confidential information are securely stored and only accessible to those authorised to view such content.
- Efficient documentation handling, filing systems for easy retrieval.
- Oversee project timelines and keep them on track.

Communication Assistance
- Pro-active & complex diary management syncing with various time zones.
- Inbox management for each Executive to meet their requirements and to support prioritisation of tasks.
- Manage incoming/outgoing communication for the Executives as appropriate to manage. expectations of internal and external customers.
- Build strong relationships with G42 divisions.
- Meet and greet visitors at all levels of seniority.
- Attend relevant meetings to ensure representation.

Business Support
- Support the Executives to research and collate data, prepare reports and presentation packs for different stakeholders.
- Contribute to and monitor specific projects as assigned or agreed by the Executives.
- Organise and coordinate events.
- Assist with developing first-round proposals and projection forecasts.
- Collaborate in preparing / modifying client-specific marketing material suitable for the target client.
- Collect & analyse data across various departments. Present findings (presentations, charts, graphs, tables) and pitch ideas or suggestions to management.
- Generate business and forecast reports for management as required.
- Review of processes with the goal to develop or improve reporting tools for making effective business decisions.
- Any other duties commensurate with this level and role.

Qualifications:
**To qualify for the role you must have**
- Comprehensive EA experience supporting more than 2 senior manager/executive.
- Proven experience of working with large, complex quantities of data with ability to present information in a concise and easy to read format.
- Electronic diary management.
- Processing visa documentation and travel arrangements.
- Working across time zones.
- Previous use of Skype/MS Teams for business, and online meeting/conferencing technology.
- Excellent verbal and written communication skills and professional telephone manner.
- High standards of accuracy, quality and attention to detail.
- Strong time management skills and ability to prioritise under pressure without compromising quality.
- Flexible and possess ability to adapt to fast changing environment.
- Enthusiastic, confident, "people orientated" personality required - able to liaise with people to achieve work goals whilst enhancing relationships.
- Ability to keep information organised and confidential.
- Helpful, discreet and mature approach to work - understanding the 24/7 approach to the role considering the multiple stakeholder management.
- Advanced skills in Microsoft Office - in particular PowerPoint and Excel.

**What we look for**

If you are a performance-driven, inquisitive mind with the agility to adapt to ambiguity, you will fit right in. You should be eager to explore opportunities to build meaningful collaborations with stakeholders and aspire to create unique customer-centric solutions. Bias for action and a passion to conquer new frontiers in the AI space is at the heart of the Core42 community.

**What working at Core42 offers**

**_ Culture:_**_ _An open, diverse and inclusive environment with a global vision that encourages personal growth and focuses

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