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Executive Assistant

3 months ago

Sharjah, United Arab Emirates University Hospital Sharjah Full time

**Date**:30 May 2024

**Location**: Sharjah, AE

**Company**:University Hospital Sharjah

**Position Summary**:
Executive Assistant is expected to perform secretarial and clerical work and to perform a variety of receptionist related duties.

**Summary of Main Duties**:

- Actively participates in upholding and promoting the vision and culture of University Hospital-Sharjah (UHS)
- Complies with all UHS policies and procedures and fire regulations
- Participates in all aspects of the International Accreditation program to assist UHS attain and maintain international accreditation standards
- Manage the administration reception area.
- Ensure the readiness of the reception area for each working day and have all front desk activities fully operational at the start of business hours.
- Receive incoming telephone calls, provide answers to routine inquiries and/or refer them to other personnel as required.
- Greet and screen visitors to the administrative suite and direct them to the appropriate location.

**Responsibilities**:

- Provide clerical and procedural support as needed.
- Organize and maintain forms and office stationary required for front desk activities.
- Sort and distribute mail within the administrative suite and organize and send outgoing post.
- Type a variety of routine documents from handwritten drafts.
- Book meeting rooms and maintain meeting rooms’ calendar; arrange meetings and conferences as requested.
- Recording of meeting minutes as required
- Arrange appointments as requested.

**Position Requirements/Qualifications**:

- Preferred Bachelor Degree, but not essential and two years of secretarial or administrative experience or an equivalent combination of education and experience.
- Should be proficient in using Microsoft Office as they have to make spreadsheets, manage data and create documents on computers. Microsoft Excel and Word experience are a must.
- Good knowledge of English and Arabic languages.
- Ability to type accurately and proficiently.

Excellent interpersonal and communication skills and telephone etiquettes are required to communicate orally in a clear, concise manner with employees, physicians, administration, the medical staff, and the public.

**Position criteria Other Skills/Abilities**:

- Ability to work independently and follow oral and written instructions.
- Must possess a warm outgoing personality and a pleasant speaking voice.
- Time management skill sets to work in a fast-paced environment with frequent interruptions.
- Reliability.