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Executive Assistant

2 months ago

Sharjah, Sharjah, United Arab Emirates BEEAH Group sharjah Full time
Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to join our team at BEEAH Group in Sharjah. The successful candidate will provide exceptional administrative support to our executives, ensuring the smooth operation of our office and contributing to the success of our organization.

Key Responsibilities:
  • Financial Management: Prepare and present financial statements, reports, and other documents to support business decision-making.
  • Communication and Coordination: Answer and direct phone calls, take messages, and coordinate meetings and appointments.
  • Bookkeeping and Record-Keeping: Maintain accurate and up-to-date financial records, including accounts payable and receivable, and perform basic bookkeeping tasks.
  • Research and Data Analysis: Conduct research and data analysis to prepare documents and reports for review and presentation to senior executives and boards of directors.
  • Meeting Support: Assist in preparing for meetings, including preparing agendas, minutes, and other supporting documents.
  • Minute-Taking: Accurately record and distribute meeting minutes to relevant stakeholders.
  • Visitor Management: Greet visitors and determine whether they should meet with executives.
  • Software Proficiency: Utilize various software applications, including word processing, spreadsheets, databases, and presentation software.
  • Correspondence and Distribution: Read, analyze, and distribute incoming memos, submissions, and other correspondence as needed.
  • Travel Arrangements: Make travel arrangements for executives, including booking flights, hotels, and rental cars.
  • Office Administration: Perform general office duties, including ordering supplies, managing records databases, and providing administrative support.
  • Virtual Assistant Experience: Leverage experience as a virtual assistant to provide exceptional support to our remote teams.
  • Mail and Correspondence: Open, sort, and distribute incoming faxes, emails, and other correspondence.
Requirements:
  • Proven experience as an Executive Assistant or in a similar role.
  • Excellent communication, organizational, and time management skills.
  • Proficiency in Microsoft Office and other software applications.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong attention to detail and ability to multitask.