Junior Purchase Assistant
4 months ago
The **Junior Purchase Assistant** will support the purchasing team by handling daily procurement activities, ensuring timely acquisition of materials and services. This role is ideal for someone with a minimum amount of experience in procurement or purchasing and looking to grow within the field.
**Key Responsibilities**:
- **Order Processing**: Assist in the preparation and processing of purchase orders and documents in accordance with company policies and procedures.
- **Supplier Communication**: Communicate with suppliers to obtain product or service information such as price, availability, and delivery schedules.
- **Inventory Management**: Help monitor inventory levels and maintain accurate records of all purchasing activities.
- **Data Entry**: Enter and maintain purchase order data in the system, ensuring accuracy and completeness.
- **Vendor Management**: Assist in evaluating and selecting suppliers based on price, quality, and service.
- **Documentation**: Ensure all procurement documents are properly filed and maintained for easy retrieval.
- **Support Negotiations**: Assist the purchasing team in negotiating contracts and prices with suppliers.
- **Compliance**: Ensure all purchasing activities are in compliance with company policies and relevant regulations.
- **Reporting**: Generate regular reports on purchasing activities and inventory levels for management review.
- **Problem Resolution**: Assist in resolving any discrepancies related to invoices, deliveries, and orders.
**Qualifications**:
- **Education**: High school diploma or equivalent; additional coursework or certification in procurement or supply chain management is a plus.
- **Experience**: Minimum of 6 months to 1 year of experience in a purchasing or procurement role.
**Skills**:
- Strong organizational skills and attention to detail.
- Basic knowledge of procurement procedures and practices.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent communication and interpersonal skills.
- Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
- Basic knowledge of inventory management and supplier relationship management.
**Personal Attributes**:
- **Team Player**: Ability to work collaboratively with other team members.
- **Problem Solver**: Strong problem-solving skills and a proactive approach to addressing issues.
- **Adaptable**: Willingness to learn and adapt to new processes and systems.
- **Ethical**: High level of integrity and commitment to ethical business practices.
**Career Growth**: This position offers the opportunity to grow within the procurement department, with potential for advancement to more senior purchasing roles as experience and skills develop.
**Experience**:
- purchasing/ negotiation: 1 year (required)
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