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Officer - Airport Services Administration

2 months ago

UAE, United Arab Emirates flydubai Full time

Officer - Airport Services Administration - 24000042
- United Arab Emirates- Closing Date: Feb 9th 2024**MAIN OBJECTIVE OF ROLE**

To provide administrative support across the Airport Services department and contribute towards providing sufficient visibility of operational performance, through the efficient and timely flow of information, in order that effective decisions can be made. Be the single point of contact for management to external stakeholders.

**KEY RESPONSIBILITIES**

1. Acts as the point of contact for all employees, providing administrative support and managing their queries.

2. Reviews and revises policies and procedures to ensure they remain up-to-date and effective in achieving the goals of the department.

3. Identifies available meeting rooms, coordinating with other staff or departments, and ensuring that the necessary equipment and resources are available for the meeting.

5. Assists airport services staff with travel arrangements and accommodation

6. Assists airport services staff with scheduling of inhouse and external events

7. Supports airport services staff for writing reports, creating presentations and preparing spreadsheets

8. Assist with preparation of employee timesheet - annual leave plan, sick leave etc.

9. Prepare and present daily, weekly, and monthly statistical reports as per requirement e.g., Key performance indicator.

10. Assist with promoting health and safety and security within the flydubai operation

11. Maintains personnel files for Dubai based and overseas staff on flydubai payroll

12. Tracks and records the stationery inventory, updates the report regularly, and ensures that the stock levels are maintained at appropriate levels. Conducts bi-monthly meetings with the supplier to discuss and audit the on-going stationery dispatch process.

13. Management of all day-to-day office administrative duties.

14. Co-ordinates and distributes office and outstation stationery, equipment and other fitments.

**Qualifications**:
**MINIMUM QUALIFICATIONS / EXPERIENCE/ KNOWLEDGE / SKILLS**

**_ Minimum Education_**
- Bachelor’s Degree (or equivalent)

**_Experience Specific Requirements_**
- Administration experience
- Excellent interpersonal skills
- Customer services
- Preferred No. of Years (with Relevant Degree) - 2
- Preferred No. of Years (without Relevant Degree) - 3

**_ Systems, Licensing, Language or Certification Requirements_**
- Excellent written and verbal skills (eg reports, PowerPoint Presentations)
- Excellent organizational, time, task and priority management

**CORE COMPETENCIES**
- Customer Focus
- Team work
- Effective Communication
- Personal Accountability & Commitment to achieve
- Resilience and Flexibility (Can do attitude)

**ISR Requirements**

Reads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day to day business operations.

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