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Pa to Pastoral Leadership
6 days ago
PA to Pastoral Leadership
- Administration
Listed On: 6 December 2024
Expires On: 18 December 2024
- Dubai
- Kings' Education is looking to hire a PA to Pastoral Leadership in Dubai.
About Kings' Education
Kings' Education was established in 2004 with the opening of the flagship Kings’ School Dubai, a KHDA Outstanding rated center of learning covering FS and Primary.
Today, the Dubai-headquartered group’s portfolio of highly respected British curriculum schools also includes Kings’ School Al Barsha (FS through to Sixth Form), also rated Outstanding, and King’s School Nad Al Sheba (FS and Primary) rated Very Good.
PA to Pastoral Leadership role - Kings’ Education
The PA to leadership will play a key role in supporting the pastoral leadership team. This role involves providing high-level administrative and organizational support to enable the pastoral team to maintain a safe, supportive, and inclusive environment where every student can thrive.
Local Police Clearance UK enhanced DBS, home country or UAE and attested qualifications are a prerequisite for all appointments.
**Qualifications**:
Hold a bachelor's degree.
Key Responsibilities
Administrative support for Leadership Team - includes but not limited to the following:
- Pastoral administration and logistics for Assistant Heads, Heads of Year and Assistant Heads
- Parent-Teacher Conference Logistics (create appointment booking system & liaise with parents)
- Spreadsheet creation, data input & daily monitoring and up-dating (eg. Praise & Behavior log)
- End of Term Awards (collection of data for awards ceremonies and printing of certificates)
- Parent Meeting Log (creation and monitoring of critical students)
- Compilation of tutor notices.
- Assist SLT with KHDA Inspection preparation (in particular submission of attendance and behavior data).
- Provide support with events such as Graduation, Prom, Open Evenings and Parent Information Meetings (including the online invites).
- Support Receptionist as required
- Assist with visitor enquiries & other tasks as required.
- Support to Sixth Form Leadership specifically:
- Support Head of Futures with Year 10 Work Experience Week logistics.
- Support Arabic Secretary with Emirati end of year KHDA data.
- GCSE and A Level Results Day - logistics for meeting current and prospective parents.
- Administration of the KSAB Year Book.
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to communicate effectively and professionally are essential
- Maintain up-to-date and accurate student records related to pastoral care, behavior, and wellbeing on the school’s management information system (MIS).
- Act as the first point of contact for students, parents, and staff regarding pastoral matters, ensuring inquiries are handled sensitively and confidentially.
- Support the pastoral team in managing exclusion documentation and reintegration meetings.
- Draft and distribute communication to parents and staff on behalf of the pastoral team.
- Coordinate the flow of information between the pastoral team, teaching staff, and senior leadership.
- Maintain and update pastoral care resources and information on the school’s website and internal platforms.
- Support the pastoral team in monitoring attendance, punctuality, and behavior patterns, flagging concerns as necessary.
- Produce reports, letters, and presentations as required.
- Coordinate pastoral events such as parent evenings, workshops, and training sessions.
Person Specification
Essential:
- Holds a bachelor’s degree.
- Strong organizational and administrative skills with excellent attention to detail.
- Ability to manage multiple tasks and priorities effectively under pressure, and effective prioritization.
- Excellent communication and interpersonal skills with the ability to build positive relationships with students, parents, and staff.
- Proficiency in Microsoft Office Suite and school management systems (e.g., SIMS, Arbor, or similar).
- A high degree of discretion and ability to handle sensitive information confidentially.
Desirable:
- Previous experience in an educational setting or similar role.
- Knowledge of pastoral care processes, safeguarding policies, and school behavior management systems.
- Experience in a parent-facing role.
How to Apply
Application deadline: Wednesday 18th December 2024
- A verified passport copy
- Three satisfactory references
- Attestation of qualification certificates
- DBS/Police checks
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