Document Controller
5 months ago
**Job Title: Document Controller - Infrastructure/Road Projects**
**Job Summary**:
**Responsibilities**:
- **Document Management**:
- Manage all project documentation, including drawings, specifications, correspondence, reports, and other project-related documents.
- Establish and maintain an efficient electronic and physical filing system for easy retrieval and tracking of documents.
- Ensure adherence to document control procedures and standards, including naming conventions, version control, and document review processes.
- **Document Control Systems**:
- Utilize document control software and tools to track, monitor, and manage project documentation.
- Provide training and support to project team members on document control systems and procedures.
- Regularly audit document control systems to ensure accuracy, completeness, and compliance with project requirements.
- **Communication and Collaboration**:
- Facilitate effective communication and collaboration among project team members, stakeholders, and external parties regarding document control matters.
- Coordinate document submissions, reviews, approvals, and distributions in a timely manner.
- Serve as a central point of contact for document-related inquiries and issues, resolving them promptly and efficiently.
- **Quality Assurance**:
- Perform regular quality checks on project documentation to identify errors, inconsistencies, or discrepancies.
- Work closely with project managers, engineers, and other team members to ensure that all documentation meets quality standards and project requirements.
- Implement corrective actions and improvements to enhance document control processes and procedures as needed.
- **Reporting and Documentation**:
- Generate reports and metrics on document control activities, including document status, distribution, and revision history.
- Maintain accurate records and documentation of all document control activities, transactions, and communications.
- Prepare documentation for project closeout, archiving, and handover processes in accordance with contractual and regulatory requirements.
**Qualifications**:
- Bachelor's degree in a relevant field (e.g., Engineering, Construction Management) or equivalent experience.
- Proven experience as a Document Controller in infrastructure or road construction projects.
- Proficiency in document management software and tools (e.g., SharePoint, Aconex, Procore).
- Strong understanding of document control principles, practices, and standards.
- Excellent organizational skills and attention to detail.
- Effective communication and interpersonal skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Knowledge of relevant industry regulations and standards (e.g., ISO 9001) is desirable.
- Certification in document control or records management is a plus.
Application Question(s):
- are you available to join immediately(0-10 days ) ?
**Experience**:
- Document Controller: 7 years (required)
- Infrastructure/Road projects: 5 years (required)
Ability to Commute:
- Ras al-Khaimah (required)
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