Executive Assistant/ Personal Assistant CEO

6 months ago


Dubai, United Arab Emirates Avyanco Business Consultancy Full time

Avyanco Business setup Consultancy is a leading business setup consultancy firm dedicated to providing expert guidance and support to businesses of all sizes. Our team of professionals offers comprehensive solutions to help businesses establish, grow, and succeed in a competitive market. We are seeking a proactive and organized Personal/Executive Assistant to support our CEO in daily operations and strategic initiatives.

**Role Overview**:
As the Personal/Executive Assistant to the CEO, you will play a crucial role in ensuring the efficient operation of the CEO’s office. This position demands a high level of confidentiality, excellent communication skills, and the ability to manage multiple tasks seamlessly. You will be the primary point of contact for the CEO’s schedule and will be responsible for facilitating communications, managing appointments, and representing the CEO in various capacities.

**Key Responsibilities**:

- **Meeting Coordination**: Schedule, coordinate, and follow up on meetings as discussed with the CEO. Ensure all necessary materials and information are prepared in advance.
- **Calendar Management**: Manage the CEO’s calendar, ensuring optimal scheduling and effective time management. Check availability and plan appointments, meetings, and conferences.
- **Communication**: Act as the first point of contact for internal and external stakeholders on behalf of the CEO. Handle inquiries, provide information, and address concerns in a professional manner.
- **Travel Arrangements**: Arrange travel itineraries, accommodations, and logistics for business trips, ensuring all details are organized and communicated effectively.
- **Client Representation**: Represent the CEO in meetings and interactions with clients, ensuring a positive and professional image is maintained.
- **Administrative Support**: Provide comprehensive administrative support, including document management, filing, and maintaining office supplies.
- **Confidentiality**: Handle sensitive information with discretion and maintain the highest standards of confidentiality.
- **Task Management**: Prioritize and manage multiple projects simultaneously, and follow through on issues promptly.
- **Special Projects**: Assist with special projects and initiatives as directed by the CEO, ensuring alignment with company goals.

**Qualifications**:

- **Experience**: Minimum of 1 year of experience as a Personal or Executive Assistant.
- **Education**: Bachelor's degree or equivalent in Business Administration or a related field is preferred.
- **Skills**:

- **Communication**: Exceptional verbal and written communication skills.
- **Organizational**: Strong organizational and multitasking abilities.
- **Interpersonal**: Professional demeanor with strong interpersonal skills.
- **Technology**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
- **Personal Attributes**: Intelligent, detail-oriented, proactive, and able to work independently.

**Why Join Us**:

- **Competitive Salary**: Enjoy a 20% increase on your current CTC.
- **Growth Opportunities**: Be part of a dynamic and growing company with opportunities for career advancement.
- **Supportive Environment**: Work directly with the CEO in a fast-paced and rewarding environment.
- **Professional Development**: Gain invaluable experience in executive support and business consultancy.

**Job Types**: Full-time, Permanent

Pay: AED8,000.00 - AED12,000.00 per month

Application Question(s):

- "Are you in visit visa / cancelled visa / rendering notice period?"
- Can you join immediately?

**Experience**:

- Personal Assistant: 1 year (required)

**Language**:

- English, Russian, French, German (required)



  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in...


  • Dubai, United Arab Emirates Suiteteq Full time

    Urgently required **Personal Assistant to CEO** for luxurious furniture showroom in Dubai. **Job Summary** - The Personal Assistant will be responsible for providing personal and executive administrative assistance to CEO, managing diaries, utilizing strong communication skills, and demonstrating clerical proficiency in day-to-day tasks. **Experience &...


  • Dubai, United Arab Emirates Recruits Management Consultancy Full time

    **Job Summary**: The company is a diversified worldwide conglomerate with businesses spanning Al development, RnD, software out staffing, bookkeeping, real estate, and other industries. We seek an ambitious, smart, and technologically advanced Personal Assistant to support the Group CEO in managing their day-to-day activities and facilitating efficient...


  • Dubai, United Arab Emirates Recruits Management Consultancy Full time

    **Job Summary**: The company is a diversified worldwide conglomerate with businesses spanning Al development, RnD, software out staffing, bookkeeping, real estate, and other industries. We seek an ambitious, smart, and technologically advanced Personal Assistant to support the Group CEO in managing their day-to-day activities and facilitating efficient...


  • Dubai, United Arab Emirates Splash Software LLC Full time

    Splash Software LLC is a dynamic and rapidly growing company in need of an exceptional Personal Assistant to support our CEO. We are committed to excellence and seek a dedicated professional who can thrive in a fast-paced environment and assist our CEO in all aspects of their daily activities. This is a unique opportunity to become an integral part of our...


  • Dubai, United Arab Emirates The Pink Tribe Recruitment Co. Full time

    **Job Overview**: The Personal Assistant to the CEO will be responsible for providing comprehensive support to the Chief Executive Officer of a Top Beauty Salon. This role requires a high level of discretion, professionalism, and attention to detail, as the Personal Assistant will be involved in various administrative, organizational, and communication tasks...


  • Dubai, United Arab Emirates The Pink Tribe Recruitment Co. Full time

    **Job Overview**: The Personal Assistant to the CEO will be responsible for providing comprehensive support to the Chief Executive Officer of a Top Beauty Salon. This role requires a high level of discretion, professionalism, and attention to detail, as the Personal Assistant will be involved in various administrative, organizational, and communication tasks...


  • Dubai, United Arab Emirates Life Line HR Services Full time

    **Job Title: Personal Assistant to CEO** **Responsibilities**: - **Executive Support**: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and making travel arrangements. - **Meeting Coordination**: Coordinate and prepare materials for meetings, including agendas, presentations, and meeting minutes....


  • Dubai, United Arab Emirates Splash Software LLC Full time

    Splash Software LLC is a dynamic and rapidly growing company in need of an exceptional Personal Assistant to support our CEO. We are committed to excellence and seek a dedicated professional who can thrive in a fast-paced environment and assist our CEO in all aspects of their daily activities. This is a unique opportunity to become an integral part of our...


  • Dubai, United Arab Emirates Great Look Medical Supplies LLC Full time

    **Job Title**: Personal Assistant to the CEO **Location**: Silicon Oasis, Great Look Head Office **Work Schedule**: Sunday to Friday from 9.00 AM to 6.00PM **On call**: Should be available to be on call as needed outside of regular working hours to respond to urgent matters from the CEO **Reports To**: CEO **Job Summary**: **Key Responsibilities**: -...


  • Dubai, United Arab Emirates LEVA HOTEL Full time

    We are hiring !! - Personal assistant to CEO - Minimum 2 years experience in same role General **Responsibilities**: - Manage, coordinate and maintain calendar of CEO including appointments, meetings and travel. - Responsible for organizing of internal and external meetings on behalf of the CEO ensuring all necessary requirements are made e.g. meeting...


  • Dubai, United Arab Emirates Alpago Group Full time

    An excellent opportunity to provide key executive support to our Group CEO in an exciting fast-paced environment **What you'll be doing** - Effectively manage the CEO's schedule, including scheduling meetings, appointments, and conference calls. - Coordinate and prioritize commitments, ensuring that the CEO is well-prepared for all engagements - Scheduling...


  • Dubai, United Arab Emirates Najma Consultancy Full time

    **NAJMA CONSULTANCY** **04-06 years**: **Dubai**: **AED 10000**: - DAY- Posted: 3 Hours ago- Job Likes: Not Available- Job Views: Not Available- Full Time**Job Descriptions**: **Key Responsibilities**: - Manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements. - Prepare reports, presentations, and documents as...


  • Dubai, United Arab Emirates Najma Consultancy Full time

    **NAJMA CONSULTANCY** **04-06 years**: **Dubai**: **AED 10,000**: - DAY- Posted: 19 Hours ago- Job Likes: Not Available- Job Views: 3- Full Time**Job Descriptions**: **Key Responsibilities**: - Manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements. - Prepare reports, presentations, and documents as required. -...


  • Dubai, United Arab Emirates Al Fares International Tents Full time

    **Job Title: Personal Assistant to CEO** **Location: Dubai Industrial City** **Key Responsibilities**: - Organize and manage the CEO’s schedule, including meetings, appointments, and travel arrangements. - Prepare agendas, take meeting minutes, and follow up on action items to ensure timely execution. - Plan and coordinate all aspects of travel,...


  • Dubai, United Arab Emirates Almas foundation Full time

    **Role Overview**: As the Personal/Executive Assistant to the CEO, you will play a crucial role in ensuring the efficient operation of the CEO’s office. This position demands a high level of confidentiality, excellent communication skills, and the ability to manage multiple tasks seamlessly. You will be the primary point of contact for the CEO’s schedule...


  • Dubai, United Arab Emirates Kit and Kaboodle Full time

    **Job Summary**: **Key Responsibilities**: **Visa Management**: - Coordinate with embassies, consulates, and other relevant bodies to expedite visa processing. - Maintain a detailed calendar of visa expiry dates and renewals. **Household Management**: - Oversee the day-to-day management of the CEO’s household, ensuring all maintenance, repairs, and...


  • Dubai, United Arab Emirates Azizi Full time

    We are looking for a FEMALE / LADY-personal assistant to CEO - Provides high-level administrative support and assistance to the CEO 24/7 - Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff - Managing CEOs' personal and business diaries - Coordinating meetings, conference...


  • Dubai, United Arab Emirates Al Riyady For Auditing of Accounts EST Full time

    We are looking for a Personal/Executive Assistant for our CEO. The office is based in Dubai Media City. **Responsibilities** - Act as the point of contact among executives, employees, clients and other external partners - Manage executives’ calendars and set up meetings - Make travel and accommodation arrangements - Rack daily expenses and prepare weekly,...


  • Dubai, United Arab Emirates Armonia event and design Full time

    This position requires a unique combination of administrative, organizational, and personal skills to support the CEO. The Executive Assistant at Armonia is responsible for the administrative and operational management of the CEO’s office, as well as coordinating personal aspects to ensure a balance between professional and personal life. Key...