Leasing Coordinator

5 months ago


Dubai, United Arab Emirates Saud Shehatha Construction LLC Full time

_**Min. experience: 3 years**_

Personality required**:Friendly, social, firm and able to deal with difficult situations and tenants independently and professionally.**

**Duties & Responsibilities**:

- Responsible for handling all lease documentation and tenant management.
- Monitor rental payments to ensure timely settlement by tenants and to initiate necessary action to recover any arrears.
- Establish and maintain good landlord-tenant relationships.
- Conduct marketing sales calls / site viewings and presentations.
- Ensure that documents required are completed (Booking Form, Tenant Information, Valid Passport Copy with Visa Page Residence, Emirates ID, Trade license copy for Corporate Booking, Power of Attorney for Authorize Signatory, as well as co occupant’s documents.
- Prepare LAF for higher management signature.
- Prepare lease agreement contract as per the approved Leasing Approval Form.
- Informing Finance Dept. about expected tenant’s payment transfer; confirm payment clearance of tenants upon handover of properties.
- Responsible for move out process of non-renewal and early termination leases as well as following up on expiring lease, sending notices, negotiations etc.
- Maintaining all lease file systems, both in paper format and electronically that may be easily accessed by the team.
- Prepare and distribute correspondence such as memos and letters.
- Monitor key register of all the rental properties.
- Send monthly renewal/non-renewal notices (90 days prior to expiry)
- Forward monthly bills to tenants if any.
- Take care of all Police and Rental dispute cases such as final bills, move-out inspection, security deposit and etc.
- Verifying the cheque and tenant’s information after receiving the bounced cheque.
- Identifying which case to file i.e. Police case or committee case to vacate.
- Follow-up on the documents i.e. police letters, legal notices.
- Calculation of the amount to be recovered from the tenant.
- Ensuring all lease contract information is accurately encoded in system, including all new leases, renewals, terminations.
- Addition of tenancy contracts.
- Incoming payments.
- Bill generation (monthly).
- Reloading Noqodi wallet
- Responsible for inputting of all lease contracts in Ejari system.
- Sending queries as well as visiting Authorities etc for approvals, permits, system errors and the likes

Requirement:

- 3 - 5 years’ of retail leasing experience
- Professional attitude
- Resourceful and has the ability to work well with landlord and tenants
- Able to work independently / proactive
- Strong MS office skills

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)


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