Document Controller
6 months ago
Can join immediately
- Registering all incoming and outgoing correspondences, Drawings & technical submittals.
- Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager
- Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NFC, RFI, CVI,RFM, Letters, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors
- Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
- Set up/assist document control filing system.
- Maintaining all files within the Filing Department
- Opening new files in accordance with PQP for each new project
- Maintaining all tracking records and ensuring that they are initialled when a file is taken from the filing room
- Chasing up each individual for return of files
- Keeping all files in a tidy condition
- Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures
- Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
- Update drawings in accordance with Drawing Register.
- Follow-up with team members and others for “open” status items to be closed down.
- Maintain Project Documentation as per ISO standards.
- Electronic-transmission of documents
- Data input to database related to document receiving & tracking document.
- Assist Site office administration
- Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
- Archiving contract/project documents
- Maintain Archive section up to date.
- Successful closeout and handover of documentation as required by line manager
- Regular periodic backup (electronic copy) of project documents
- Other duties as requested from time to time.
**Job Types**: Full-time, Contract
Contract length: 24 months
**Salary**: From AED3,000.00 per month
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